Job Description

Proudly headquartered in New Brunswick, J.D. Irving, Limited (JDI) has operations in Canada and the United States. Since our inception 141 years ago, our employees continue to build JDI into a diverse group of performance-driven enterprises with a team of 19,000+ dedicated employees.

Universal Properties, a division of J.D. Irving, Limited is seeking a Fleet Administrator. The ideal candidate should demonstrate a sense of urgency, attention to detail, customer focus and have an understanding of automotive maintenance.

Key Responsibilities:

• Maintain company records of vehicles, registrations, and motor vehicle inspections and maintenance. Obtain quotes where applicable, issue purchase orders, code maintenance and fuel invoices, approve invoices in Basware
• Schedule maintenance and repairs of fleet vehicles
• Maintain taxable benefits information and records for Canada and USA; submit information to payroll at year end or when driver changes occur
• Obtain quotes for new vehicle purchases and lead and provide support to companies through new vehicle purchasing process, including approvals, ordering, insurance and registering
• Manage schedule for fleet rental vehicles for employees and provide monthly billing for fleet rentals to accounting
• Basic maintenance of on-site fleet vehicles, wiper fluid top up, weather related tasks, i.e. snow clearing, vacuuming, etc.
• Manage vehicle transfers, trades, disposals and all associated paperwork
• Deliver, or move vehicles to and from dealerships, airport, and FBO\xe2\x80\x99s when necessary
• All other related duties

Qualifications:

• Valid driver\xe2\x80\x99s license with a clean driver\xe2\x80\x99s abstract
• Minimum 3 years of automotive experience in any of the following capacities or similar roles: Fleet Coordinator, Automotive Service Advisor, or Rental Car experience
• High attention to detail and superior organization skills
• Ability to provide exceptional customer service to both internal and external clients
• Aptitude for new software and understanding of taxable benefits
• Completion of a diploma or degree from a post-secondary institution
• Bilingual preference: English/French

NOTE: The recruiter is reviewing and interviewing eligible applicants for this position as they are received. If you are interested in this posting, you are encouraged to apply as soon as possible.

To Apply for this Career Opportunity:

Please apply online with an up-to-date resume of past experience and education is required.

We appreciate your interest in our company; however, only those candidates selected for an interview will be contacted.

To learn more about our products and services, click .

Universal Properties Limited is committed to the principle of equal opportunity in its employment practices and to providing an environment free from discrimination and harassment for all employees.

We do not accept unsolicited resumes from search firms or employment agencies, and we are not responsible for any fees related to unsolicited resumes.

Additional Information

• Posting Date: Mar 4, 2024

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Disclaimer

Please be cautious of false employment offers from individuals or organizations posing as J.D. Irving, Limited.

J.D. Irving, Limited would never request money from job seekers, nor request personal information beyond what is required for a resume. We routinely report suspicious activities and accounts and we ask anyone who has received messages from a fraudulent account to do the same. If you have questions about the validity of an offer, please contact .

\xc2\xa9 J.D. Irving, Limited. All rights reserved. \xe2\x84\xa2 is a trademark of Irving Licensing Inc., used under licence.

An outstanding team dedicated to providing the best in products and service.

J.D. Irving