Job Description

You love numbers, figuring out problems and making those numbers make sense.

You've sometimes felt underappreciated by employers because you watch the details others miss. You see that the software has been billing for months and no one has been using it. You see the details, dig in and actually solve problems.

It frustrates you working with people who just seem to call it in with their jobs. You want to do a good job, for things to work well because that makes you feel good.

Our founder needs a smart, numbers-savvy partner to

watch over our financial health

--tracking cash flow, monitoring subscriptions, reporting anomalies, and helping ensure every dollar that goes out or doesn't come in gets flagged and reviewed. This isn't just bookkeeping--it's

financial operations management with strategic eyes.

With this role, you'll be the financial watchdog, ensuring things are running smoothly. You'll be working directly with our CEO to flag items that need her attention. In this role, you will play a crucial part in managing financial operations and ensuring the smooth flow of financial information within our organization. Your contributions will directly support our mission to empower businesses and drive innovation.

Why This Role Matters

Our founder is an innovator, not a numbers analyst. While we already have a Head of Finance and a bookkeeping structure in place, what we're missing is someone to

own financial operations

from a daily and weekly lens.

We don't want to be surprised by expenses, late invoices, or bloated tools we forgot we subscribed to. We need someone to

watch our back financially

, monitor cash flow and subscriptions, and make sure everything that goes out--or doesn't come in--is flagged and handled with clarity.

This isn't traditional bookkeeping--it's

financial stewardship with initiative.

Company Overview

At Business Tech Ninjas (BTN), we are architects of digital success, dedicated to empowering businesses with our expertise in technology-centric environments. With a decade of experience, we pride ourselves on transforming complexities into streamlined solutions while fostering a culture that values each member's unique contributions. We are defining a new profession, the Technologist.

We lead with

self-leadership

, communication, and systems thinking--and we expect the same from every team member. We're not about corporate fluff or micromanagement. We believe in making work work--with purpose, accountability, and a touch of joy.

Apply here: https://airtable.com/appCGHnBHHELPPU2t/pagXjUhlovT8DeDz2/form

What You'll Be Responsible For

You'll start small--then grow your scope as you prove your value.

Starting responsibilities:

Monitor, review, and flag irregularities in

expenses

, subscriptions, and vendor billing Help track

contractor performance vs. pay

and notify leadership when out of alignment Organize contractor pay data and payment schedules Identify

cost-saving opportunities

across tools and services Review and track

accounts receivable

(you won't collect payments, but you'll ensure visibility and timely escalation) Prepare

weekly financial status reports

(cash flow, budget vs. actuals, red flags) Report weekly to Melodie (CEO) + collaborate with Head of Finance

Evolving responsibilities (2-6 months):

Take ownership of

reconciliation process

alongside head of finance Take over

payroll processing

Analyze

project profitability

and cost breakdowns Recommend improvements to financial workflows, budget structure, or reporting

What Success Looks Like

We are no longer surprised by financial shifts--we see them coming Subscriptions, tools, and services are reviewed, right-sized, or canceled Contractor payments align with contribution and outcomes Reports are delivered clearly and consistently--without follow-up required The CEO has confidence in our financial visibility and can make smart, strategic decisions

You Might Be a Fit If...

You

take ownership

naturally--your instinct is to improve, not wait You've managed finances in small businesses with

remote teams, subscriptions, and contractors

You enjoy using

tech tools

to stay organized and automate your workflow You're already familiar with

Profit First

--or excited to learn and apply it You're a

watchdog by nature

--detail-oriented, trustworthy, and alert to inconsistencies You thrive in

low-drama, high-performance cultures

where clarity and accountability are the norm You love cleaning up messy systems and turning complexity into clarity

Please Don't Apply If...

You only act when someone tells you exactly what to do You get overwhelmed without step-by-step guidance You don't enjoy tracking, reviewing, and reporting on financial data You're new to bookkeeping or haven't worked in remote business environments before

Who You Are

Highly autonomous,

never waits for permission

to solve a problem Deeply comfortable in Xero + GSheets and eager to adopt Profit First Able to

organize chaos into clarity

--and explain it simply to a CEO Treats the company's money like your own: mindful, strategic, and protective Not a CPA or CFO, but

a watchdog with heart, brains, and numbers sense

Requirements

Bachelor's degree in Finance, Accounting, or a related field preferred. (Experience doing the work is also acceptable) Strong analytical skills with attention to detail. Excellent communication skills for effective collaboration across teams. Proficiency in Xero and Microsoft Excel is an asset. Ability to work independently and manage multiple tasks efficiently without being micromanaged. You need to be able to manage yourself and your work.

Final Note from Melodie (Founder of Business Tech Ninjas)

This isn't just a "do the books" gig. It's a chance to be part of a team that genuinely gives a damn--about doing things well, treating each other with respect, and building something that actually works (without burning out in the process).

We move fast, we care deeply, and we celebrate people who take ownership and improve things without being asked. If you're the kind of person who gets a weird thrill from spotting an expense anomaly or streamlining a payment system... we will probably get along great.

In your application, let me know you actually read this. What stood out to you? I am not looking for someone who is blindly looking for a job. I want someone who wants to grow through their work. A large part of this is paying attention.

Thanks for considering us. I can't wait to meet the right ninja.

--Melodie
Founder, Visionary, Lover of Clear Numbers & Clarity-Fueled Growth

Apply here: https://airtable.com/appCGHnBHHELPPU2t/pagXjUhlovT8DeDz2/form

Job Types: Part-time, Freelance

Pay: $25.00-$35.00 per hour

Benefits:

Casual dress Flexible schedule Work from home
Application question(s):

Please apply using the form here: https://airtable.com/appCGHnBHHELPPU2t/pagXjUhlovT8DeDz2/form
Have you completed the form?

Education:

Bachelor's Degree (preferred)
Experience:

Bookkeeping: 3 years (preferred)
Work Location: Remote