Job Description

Date Posted: 11/10/2023
Req ID: 34919
Faculty/Division: Faculty of Arts & Science
Department: Munk Sch Global Affairs & Public Policy
Campus: St. George (Downtown Toronto)
Position Number: 00046677
Description: About us:

The Faculty of Arts & Science is the heart of Canada\xe2\x80\x99s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

The Munk School of Global Affairs & Public Policy proudly offers 14 teaching programs in a variety of areas of global expertise. As part of the University of Toronto, we are home to exceptional faculty, experts, and researchers from around the globe, and over 40 academic centres, labs, and programs. Our goal is to build a unique, world-renowned research, teaching, and public engagement centre that shapes the new field of global affairs from Canada. Our School unifies those who are passionate about global affairs to discuss the problems of a fast-changing world.

Under the general direction of the Manager, Administration & Finance, the Grants Assistant provides support to the Grants Administrator and faculty in relation to research and non-research grants/contracts within the Munk School.

This is an one year term postion with an end date on Dec 2024.
Your responsibilities will include:

• Applying the generally accepted accounting principles to all financial tasks, keeping well-informed on key University and sponsor policies and trends
• Checking that proper approvals are obtained prior to processing transactions
• Monitoring grant budget to ensure expenditures remain within budgeted allocations
• Liaising with agencies, collaborators, industry sponsors, faculty and other stakeholders regarding funding applications
• Verifying research funding proposals are complete, accurate and adhere to University guidelines and procedures, and Verifying that research accounts are processed according to sponsor and/or granting agency guidelines
• Informing Principal Investigator of concernsor setbacks
• Processing accounts payable according to the University Guide to Financial Management, processing expense reimbursements, and preparing and/or processing journal entries
• Reconciling accounts, monitoring accounts and ensuringfunds are available for purchases, and generating standard financial reports

Essential Qualifications:

• Advanced College Diploma (3 years) in Finance, Accounting, Business Administration or acceptable combination of equivalent experience.
• Minimum three years of recent and relevant financial experience related in managing post-award research grants and contracts.
• Experience in aspects of accounting including payroll, account reconciliation, andpreparation of financial statements
• Demonstrated experience using and applying general accounting principles and procedures
• Solid work experience interpreting and applying financial policies.
• Experience interpreting and adhering with granting agencies\xe2\x80\x99 funding guidelines and policies.
• Experience completing financial forecasting analysis.
• Experience processing transactions in FIS.
• Experience with University\xe2\x80\x99s Administrative Management System (e.g. FIS, HRIS, ARBOR and RIS), or other similar systems.
• Excellent communication skills, both oral and written.
• Advanced skills in Microsoft Office (word excel outlook).
• Excellent organizational skills.
• Strong interpersonal and teamwork skills.
• Strong ability to work under pressure, meet multiple deadlines, and cope with a variety of tasks.
• Detailed orientated with demonstrated flexibility and accuracy in performing work.
• Ability to handle matters of a sensitive and confidential nature.
• Ability to also work independently with minimal supervision.

Assets (Nonessential):

• A Bachelor\'s degree and/or Designation in Finance would be an asset.

To be successful in this role you will be:

• Accountable
• Approachable
• Resourceful
• Responsible
• Tactful

Closing Date: 11/21/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 - $65,407 with an annual step progression to a maximum of $83,646. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit
Recruiter: Ann Yang Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.