Job Description

The Department of Family Medicine is one of the largest and most complex clinical science departments within the Faculty of Medicine and is dedicated to excellence in patient care, teaching, research, and administration within the discipline of Family Medicine in a distributed learning environment (across three provinces). Reporting to the Financial Manager, the Financial Assistant performs day-to-day financial related activities for the operating accounts of the Department of Family Medicine.
Key Responsibilities

• Update and maintain computerized accounting system (Quick Books); record all department earnings and expenses, prepare cheques, prepare and post deposits, initiate and/or review all department purchase orders and cheque requisitions.
• Reconcile financial statements and follow-up on discrepancies.
• Perform physician payroll function; calculate bi-weekly and monthly pay for independent contractors and University employees for approval from Financial Manager for payment. Act as primary contact for payroll agency.
• Assist with preparation of annual budget, quarterly reviews and annual financial audit and produce a variety of financial reports as required.
• Coordinate financial administration for the Dalhousie University and Academic Family Medicine Inc. budgets, including processing expenditures and disbursements, compiling data for budget preparation and reporting actual performance against budget to the Financial Manager.
• Maintain, update and reconcile invoices, ledgers and accounts for the Nova Scotia Practice Ready Assessment Program.

NoteThe successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications

• Business/Office Administration program with strong bookkeeping/accounting background plus approximately five years\' experience in a financial/payroll function (or equivalent combination of training and experience).
• Proficiency in MS Office (Word, Excel, and PowerPoint).
• Excellent communication and organizational skills
• Ability to multi-task using independent judgment and analysis in order to meet stringent deadlines.

Assets

• Experience with QuickBooks, Ceridian, and/or other accounting software.
• Knowledge of DalMedix.

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie\'s core competencies (https://www.dal.ca/dept/leaders.html), in particular:- Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Knowledge & Thinking Skills
- Communication
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application ConsiderationBargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi\'kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitPosting Detail InformationNumber of Vacancies 1
Open Date 10/11/2024
Close Date 10/21/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * R\xc3\xa9sum\xc3\xa9 / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Dalhousie University