Job Description

About the Role:

We're looking for a detail-oriented Financial Coordinator to help keep our financial operations running smoothly and ensure we never miss a grant opportunity. This is a critical role can be either part-time and/or full-time where you'll own the support billing cycles, various financial tasks and shepherd grant applications from start to finish.

Mission:

Keep money flowing on time and make grants easy to submit and claim.

Key Responsibilities:

1. Financial Administration (50%)

Support the Manager of Finance with day-to-day accounting and bookkeeping tasks. Process invoices, expense claims, and reimbursements accurately and on time. Submitting invoices to client PO portals for payment processing. Run weekly AR aging reports and send customer statements. Escalate collections - accounts at D+45 per our Late Fees Policy. Assisting with monthly invoicing process and month end tasks. Cheque deposits and payment reconciliation. Set up new vendors/projects in Quickbooks system.

2. Grants Coordination (50%)

Support the identification, tracking, and scheduling of grant opportunities and deadlines. Assist in preparing and submitting grant applications, including collecting required documentation and data. Maintain a grants database with application, reporting, and renewal timelines. Track grant budgets and expenditures to ensure compliance with funding guidelines. Help prepare interim and final reports for funders, including financial summaries and supporting documentation. Coordinate with program staff to gather impact data, success stories, and other materials required for grant submissions. Monitor grant agreements to ensure adherence to reporting and spending requirements.

Who You Are:

Required:

2+ years of experience in bookkeeping, accounting, or finance operations. Prior experience with grant administration or compliance work. Demonstrated experience with invoicing, AR/AP in a support role. Strong attention to detail and follow-through on deadlines Comfortable with accounting software (Quickbooks, Dext, etc.) and spreadsheets (Excel/Google Sheets) Excellent written communication for friendly but firm collections outreach Self-starter who can work independently with minimal supervision

Bonus Points For:

Familiarity with project-based billing and timekeeping systems Knowledge of basic accounting principles (GAAP familiarity helpful)

Work Environment

Schedule:

15-25 hours per week, flexible within business hours for PT

Schedule:

37.5 hours per week, flexible within business hours for FT

Location:

Hybrid *

Reporting:

Reports to Manager Finance and Administration