Job Description

Financial Administrator - Payroll and Benefits

---------------------------------------------------


Under the supervision of the Team Leader of Human Resources the Financial Services Administrator is responsible to provide Payroll, Benefits and General Ledger services to KSCS.


Department: Internal Operations


Duration: Indefinite full-time position, with a 6-month probationary period


Salary: Starting at $30.63/hour


Schedule: 35 hrs/week; must be willing to work flexible hours as necessary

Description

Under the supervision of the Team Leader of Human Resources the Financial Services Administrator is responsible to provide Payroll, Benefits and General Ledger services to KSCS.


With general management supervision, independently applies learned skills and knowledge associated with the job family to complete diverse, moderately complex assignments within defined policy and according to objectives.


Processes one or more of the following: new hires, terminations, status changes, tax changes, deductions, direct deposits, time sheet data, rate changes, retroactive adjustments and special pays; maintains vacation, sick leave and worker's compensation records; compiles reports on base and premium pay; posts entries to journals and ledgers; prepares monthly reconciliation of related accounts, prepares tax deposits and reports; generates and distributes checks; and researches and produces special reports. Assists compensation staff in data gathering for compensation survey inputs. Supports legislative audits as required.


Decisions are based on independent judgment often requiring further investigation and evaluation and are within generally defined parameters and in alignment with business objectives. Alters approach or recommends broader procedural changes to accomplish desired results. Recommendations and decisions are generally accepted as accurate and sound. Seeks consultation or guidance as needed.


Generally requires completion of a High School Diploma and 3-5 years relevant experience, or equivalent. A college/CEGEP certificate relevant to the field is usually expected. At this level, transition into a specialized or technical family may occur.

Responsibilities

Provides all Payroll services:

Prepares weekly payroll including new contracts, amendments, renewals and updates, revises benefits, terminates, issues vacation, and ROE via Desjardins payroll system over the Internet. Prepares weekly distribution of payroll. Posts weekly salaries and benefits amounts to general ledger accounts. Prepares monthly remittances, check requisitions, and inter-organization invoicing. Maintains employee records including invoicing. Advises staff on payroll issues

Provides Benefits Administration:

Ensures required deductions and benefits forms are completed. Maintains monthly schedules and reports for Federal and Provincial Tax deductions, M.S.I., U.I.C., health insurance, pension plan, Coffee Fund, Christmas Club, Plan and Canada Savings Bonds. Ensures Pension Enrolments/Terminations, follow-up, monthly schedules, DIA bi-annual schedules and annual pension reports are completed. Ensures required deductions and benefits forms are completed.

Provides General Ledger Services:

Processes Financial Statements as per funding arrangements. Posts and verifies all Payroll transactions, activities / batches into the General Ledger. Ensures general ledger payroll accounts are reconciled monthly. Prepares monthly reconciliation of payroll accounts, payroll journals and employee earnings and deduction records, prints hard copy and archives these

Reporting Audit and Year End:

Participates in annual audits by preparing all required employee documents, payroll accounts reconciliation schedules, lists etc, and employee transactions documents, reconciliations, schedules, etc. Prepares year-end pension plan reports, balances to deductions/remittances for the fiscal years and year-end adjustments in preparation for T4 and Releve 1 printing.
#

Provides additional and back up responsibilities to the financial team:

May be required to print out monthly financial reports for each program. May be required to prepare monthly bank reconciliations for general cash accounts. May be required to prepare and send out final reports to funding agencies based on funding agreement report dates. May be required to back up the Financial Administrator for Accounts Payable and Receivable Services. May be required to provide purchase order numbers to the KSCS Service Areas. May be required to provide back up assistance to the KSCS Third Party clients.

Performs other job-related duties as assigned, approaching each task with flexibility, clarity, and a supportive attitude.

Communications

Team work: Commonly requires a level of collaboration and cooperation to get work or projects complete. Advising: Commonly provides information that must be understood and explained. Training: Occasionally required to train or give information to stakeholders or clients.

Environmental Factors

Environment: Regular work week, some flexible hours Stress Factor: Moderate stress with some periods of high stress Deadlines: Some tight deadlines (unplanned)

Accountability

To provide services in a manner consistent with the terms and conditions of the employment agreement, the personnel policies, standard operating procedures and directives. To ensure the provision of a successful weekly payroll system. To ensure the provision of a successful administration of benefits service. To ensure the provision of effective accounts payable and receivable services. To ensure the provision of effective monthly reports to each program. To maintain confidentiality practices.

Qualifications

#

Education and experience:

DEP in: Accounting, Secretarial, etc. with two (2) years related work experience. Minimum high school diploma with five (5) years related work experience.
#

Skills and requirements:

Knowledge of Acc Pac and Excel, Desjardins Services and Internet. Excellent computer skills. Ability to meet deadlines commonly need to be met on Payroll day, Accounts Payable check day, at month-end and at year-end. Knowledge and/or experience with supervision. Ability to work under pressure and meet deadlines. Ability to multitask. Ability to professionally respond to inquiries from clients and or staff. Ability to calm situation(s) if need be. Ability to work independently and in a team setting. Ability to use discretion when handling confidential documentation. Strong verbal and communication skills. Strong interpersonal skills. Strong organizational skills and ability to prioritize. Strong mathematical skills. Regular work week, including some overtime on evenings and weekends. Moderate to high stress associated with meeting deadlines. Lifestyle must reflect that of a positive role model
#

Assets:

Knowledge of Kanien'keha language. A valid driver's license and access to a vehicle.

Online Application

Prepare digital copies (e.g. PDF, Image, Word) of the following documents to upload with your application:

Download and sign the privacy waiver. A copy of a government-issued I.D. Resume / CV Letter of intent Proof of education and/or certifications

Email Application

Prepare digital copies (e.g. PDF, Image, Word) of the following documents to attach to your application:

Download and complete the job application. Download and sign the privacy waiver. A copy of a government-issued I.D. Resume / CV Letter of intent Proof of education and/or certifications

Please submit your application with all documents attached to

KSCS Human Resources

athumanresources@kscskahnawake.ca.

In-person / Mailed Application

Please print the following documents to include with your application:

Download and complete the job application. Download and sign the privacy waiver. A copy of a government-issued I.D. Resume / CV Letter of intent Proof of education and/or certifications

Printed applications can be delivered to the following address:

Kahnawa:ke Shakotiia'takehnhas Community Services

P.O. Box 1440

Kahnawake, Quebec

J0L 1B0

Canada

Resources for Applicants

For more information, please contact the KSCS Operations Office (KOC) at 1-450-632-8464, or via email at humanresources@kscskahnawake.ca.