Job Description

We are hiring a full-time Financial Administrative Assistant who will support the organization's finances by performing tasks such as data entry, invoice processing, payroll, financial record maintenance, and report preparation. In addition, they will answer phone calls and e-mails, organizing data, maintaining company records, drafting relevant documents and communications, maintain filing and document management. Key responsibilities include managing accounts payable and receivable, reconciling accounts, assisting with budgets, and ensuring financial records are accurate and compliant with regulations. This role requires strong administrative, data management, proficient in Microsoft office and platforms, accounting skills, and financial software Sage Accounting, other duties as required.

Key Responsibilities

Data Management:

Perform data entry, maintain financial databases, update and retrieve financial data and ensure the accuracy of financial records.

Payroll:

Prepare statements of earnings for employees, indicating gross and net salaries, inform employees about payroll matters and deductions such as taxes. Maintain records of employee attendance, and leave to calculate pay and benefit entitlements, using manual or computerized systems, prepare T4 statements and other statements.

Accounts Payable & Receivable:

Process invoices, track payments, and manage vendor and client accounts.

Reconciliation:

Reconcile bank statements and other financial accounts to bank statements and ensure accuracy.

Reporting:

Assist with preparing financial statements, reports, and budget documents.

Administrative Support:

Provide administrative support, including maintain filing and document management.

Audits:

Assist with internal and external audits and provide necessary documentation.

Budgeting:

Support the creation and monitoring of budgets and financial forecasts.

Compliance:

Ensure all financial activities comply with company policies and relevant financial regulations.

Key Skills & Qualifications

Accounting Software:

Proficiency in using financial software, such as Sage 50, to manage transactions and generate reports.

Data Entry:

Strong data entry skills to accurately input financial transactions.

Attention to Detail:

A meticulous approach to checking and verifying financial information and records.

Analytical Skills:

Ability to analyze financial data and prepare basic financial analyses.

Administrative Skills:

Excellent organizational and administrative skills, including time management and multitasking.

Communication and Community participation:

Effective communication skills to interact with colleagues, clients, and stakeholders. Willing to learn and participate in community events and comfortable with traditional ceremonies. Flexible to assist, prepare and participate in community initiatives some evenings and weekends.

Education and Experience:

Degree inbachelor's degree in finance, accounting or a Diploma in Business Accounting or an equivalent, with minimum of 2 years full-time experience.
Additional Details:

Position is located in person in Stephenville, NL 35 hours per week Wage starts at $25 per hour Must provide a clear Police and Vulnerable Sector check.
Please apply with a Resume and Cover Letter outlining your experience with Sage 50 and related duties to: nawn@nf.aibn.com

Preference will be given to an Indigenous woman, please self-identify in your cover letter. This position will start as soon as possible. The Job is advertised until the position is filled. We thank all those who apply, but only successful candidates will be contacted for an interview.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 35 per week

Work Location: In person