Job Description

Overview
This position is responsible for providing administrative and financial support to both internal and external personnel, including RCMP staff and City employees in the areas of purchasing, A/P, A/R, payroll and asset management.
Examples of key responsibilities include, but are not limited to:
Research, prepare and process equipment leases, contracts and maintenance agreements.
Liaise with vendors, obtain quotations and provide input on the selection of vendors; order equipment and supplies; ensure delivery of all goods and services.
Receive, verify, process and reconcile credit card and invoice payments; contact vendors for discrepancies, respond to enquiries related to a variety of A/P related matters.
Review, process and administer RCMP expense claims in compliance with the Financial Administration Act and Treasury Board of Canada's Policies and Directives.
Complete timekeeping records for RCMP and City staff.
Responsible to receive, verify, process and reconcile all A/R's; deposit all federally seized monies, fees and fines.
Prepare and analyze a variety of accounting and statistical documentation including financial statements, inventory listings and budgetary statements.
Prepare, process and maintain a large volume of records, files and accounts.
Provide information and assistance regarding policies, rules, regulations and procedures related to the work.
Research, examine, analyze, and compile information for special reporting projects.
Perform other administrative duties, as required.
Knowledge, Skills & Abilities:
Thorough knowledge of the practices, procedures and regulations related to the work performed.
Sound knowledge of the Financial Administration Act and Treasury Board of Canada's policies and directives.
Ability to analyze and prepare financial statements, inventory listings, equipment leases, contracts and budgetary statements.
Ability to process and reconcile credit card and invoice payments, A/R's and expense claims.
Ability to research, examine, analyze and compile information as required.
Ability to perform timekeeping accurately.
Ability to provide timely and quality information and services in response to requests and the ability to interpret, explain and make decisions in accordance with applicable policies, procedures, rules, and regulations.
Ability to apply organizational problem-solving methods, and take appropriate, timely actions and decisions to address problems and issues.
Ability to effectively communicate both verbally and in writing.
Proven skills as a fast-paced, detail-oriented, and well-organized, individual.
Ability to establish and maintain effective working relationships with a variety of internal and external contacts.
Ability to work well in a team environment.
Ability to work independently, implement new ideas and look for ways to improve work procedures.
Ability to work effectively under pressure and meet deadlines.
Ability to make discretionary decisions, take initiative and exercise independent thought and good judgement.
Skilled in the use of software applications required for the work, such as PeopleSoft HCM & Financials, and/or TEAM
Intermediate to advanced skill level in Microsoft Office programs including Outlook, Word, Excel and PowerPoint.
Ability to use REDMS or a similar Records Management System.
Ability to obtain and maintain an Enhanced RCMP Security Clearance.
Qualifications and Experience:
Completion of Grade 12 or equivalent supplemented by up to one (1) year of coursework in payroll, accounting, finance and/or purchasing.
A minimum of one (1) year recent and related experience in purchasing, payroll and/or A/P is required.
An equivalent combination of education and experience may be considered.
PeopleSoft HCM & Financials and Total Expenditure Asset Management (TEAM) are considered an asset.
Working Conditions:
The work is performed in an office environment under limited supervision. Some physical effort is required which involves moving, carrying, pushing and/or pulling inventory or shipments that may weigh up to 10 kgs (22 lbs).

Skills Required