Job Description

The Finance Coordinator is a critical role within the financial administration of the Missanabie Cree Business Corporation (MCBC). This position is responsible for overseeing and coordinating a broad range of financial activities, while ensuring strict adherence to MCBC's internal policies, funding agreements, and external audit requirements.

The Finance Coordinator safeguards the accuracy, timeliness, and accountability of all financial transactions and provides essential support across MCBC's group of companies to promote effective operations and transparent financial management.

As a key steward of MCBC's financial health, the Finance Coordinator must demonstrate exceptional attention to detail, sound independent judgment, and the ability to respond efficiently to financial inquiries and emerging issues--even outside standard business hours when required.

Key Responsibilities

Financial Transaction Management

Oversee the issuance, reconciliation, monitoring, and distribution of corporate credit cards to ensure proper authorization and accountability. Administer all legal and contractual payments, including eTransfers and Electronic Funds Transfers (EFTs), in accordance with established policies and timelines. Identify, investigate, and document any fraudulent or suspicious transactions, escalating issues as required to protect organizational assets. Manage the full accounts receivable cycle, including preparing and issuing invoices, recording and reconciling payments, and initiating timely follow-ups on delinquent accounts.

Systems and Data Integrity

Establish and maintain accurate vendor and customer profiles, project codes, and general ledger accounts within QuickBooks to ensure reliable financial reporting. Develop, document, and continually refine internal financial procedures to promote consistency, clarity, and compliance across all financial processes.

Reporting and Audit Support

Complete all monthly bank reconciliations, ensuring full alignment with general ledger accounts and promptly addressing discrepancies. Review, record, and reconcile revenues, deposits, and receipts while proactively identifying and resolving missing, delayed, or inaccurate items. Administer and monitor recurring invoices in accordance with leases, funding agreements, and contractual obligations. Support the preparation, organization, and documentation of financial records for both internal and external audits, ensuring compliance and audit readiness. Provide backup support for reporting requirements related to funding and contribution agreements, maintaining accuracy and timeliness.

Payroll Administration

Administer bi-weekly payroll with precision, ensuring the accurate calculation of wages, benefits, deductions, and statutory remittances in compliance with legislative requirements. Maintain and safeguard comprehensive payroll records, adhering to federal and provincial standards for confidentiality and accuracy. Prepare and file all year-end payroll documentation, including T4s and Records of Employment (ROEs), within required deadlines. Provide timely and knowledgeable responses to payroll-related inquiries from employees and managers, fostering clarity and trust.

Qualifications:

Post-secondary diploma or degree in Accounting, Finance, Business Administration, or a related discipline. Minimum of 2-3 years of progressive experience in financial administration, accounting, or payroll coordination. Demonstrated proficiency with accounting software, preferably QuickBooks, as well as strong skills in Microsoft Office applications (Excel, Word, Outlook). Solid knowledge of payroll systems, payroll administration practices, and related compliance requirements. Strong understanding of financial policies, internal controls, and audit processes, with the ability to ensure adherence across all financial activities. Valid driver's license and reliable means of transportation to support travel requirements when necessary. Promote an inclusive and collaborative work environment, fostering teamwork and open communication.

Core Competencies

Exceptional attention to detail and commitment to accuracy in all financial and administrative tasks. Strong organizational and time-management skills, with the ability to prioritize competing deadlines effectively. Ability to work independently while exercising sound judgment and taking initiative in problem-solving. Excellent interpersonal and communication skills, fostering collaboration across multiple departments and with external stakeholders. High level of discretion and professionalism in handling sensitive financial and employee information, ensuring confidentiality and compliance.

Working Conditions

Primarily operates in a standard office environment during regular business hours (Monday to Friday). Occasional need to address financial or payroll matters outside of standard working hours to ensure timely resolution. Work involves prolonged periods of computer use, desk-based tasks, and detailed record-keeping. Collaboration with colleagues, vendors, and auditors may require participation in both in-person and virtual meetings. Responsible for handling confidential financial and employee information, requiring a high level of discretion, professionalism, and adherence to privacy standards.
Job Types: Full-time, Permanent

Pay: From $30.00 per hour

Expected hours: 35 per week

Benefits:

Dental care Extended health care Life insurance Paid time off
Work Location: In person

Application deadline: 2025-10-03
Expected start date: 2025-10-15