Job Description

The Finance Coordinator (the "Coordinator") will work closely with the Leadership Team, including reporting directly to the Executive Director, to oversee and support the finances of all departments of the Community Resource Centre of North and Centre Wellington ("CRCNCW"). The Coordinator will ensure that all financial records of the CRCNCW are maintained and accurate, including but not limited to recording transactions, preparing financial statements and reports, and ensuring the business's financial data is organized and easily accessible. The Coordinator will work within the purpose and philosophy of the CRCNCW and provide bookkeeping support to the agency by maintaining accurate financial documentation as well as analysis of the economic situation of the agency.? ?

This role bridges financial administration, data management, and reporting, supporting both day-to-day bookkeeping and the strategic financial operations that enable mission success.

Job Responsibilities

Financial Administration

Record Financial Transactions: Accurately record all financial transactions, such as sales, expenses, invoices, bills and payments; Allocating expenditures to the appropriate general ledger account; Maintain Financial Records: Organize and electronically store financial records, including cash flow statements, reconciliations and profit and loss statements; Perform routine back up of accounting system and financial documents; Prepare Financial Statements: Generate financial statements based on the accurately recorded financial data; Provide up-to-date statements to the Finance Committee prior to monthly Finance Committee Meeting; Share timely financial insights and data to support reporting and forecasting; Actively participate in the Finance Committee Meetings including providing agenda items, presenting financial statements which could include and are not limited to variances and inaccuracies; Process Invoices and Payments: Processes invoices to customers, track payments received and process vendor payments; Process Childcare invoicing, track payments and monitor outstanding payments which includes providing an outstanding ledger to the Manager, Licensed Childcare on a monthly basis; Prepare tax receipts for donations upon request of the Fund Development Coordinator; Prepares cheques and payments using the Telpay Database and/or cheques and/or e-transfers etc. Reconcile Bank Statements: Regularly reconcile bank statements with financial records to ensure accuracy; Regularly reconcile credit card statements with financial records, with the assistance of the credit card holder, to ensure accuracy; Regularly reconcile all accounts within QuickBooks Online; Payroll and Benefits Administration Prepare payroll including calculation of vacation time, wellness time, deductions and taxes; Complete On-Line Payroll process to ensure accurate payments to all staff on a bi-weekly basis; Allocate and record payroll entries to appropriate general ledger accounts; Maintain accurate payroll records in relation to T4's and monthly remittances; Oversee benefits administration, ensuring systems are accurate, compliant, and effectively integrated with financial operations; Ensure onboarding for new hires align with organizational policies throughout the CRCNCW; Monitor and Identify Irregularities: Review financial data for inconsistencies or errors and report them to management; Monitor and assess overall financial health, recommending risk mitigation strategies to the Executive Director and Finance Committee; Data Entry: Efficiently enter and update financial data into accounting software or systems; Annual Audit Review Assist the Finance Committee with the annual audit; Prepare all financial documentation for the annual audit; Attend audit meetings with the Finance Committee to assist with the preparation of the year-end financial statements; Annual Budget Assist the Executive Director with the preparation of the annual program budgets and the overall agency budget;
Data Management & Reporting

Division Reporting Assist the Executive Director and Division Managers by providing financial information for funders to assist in the completion of funding requests prior to the reporting deadlines; Coordinate donor receipting, resolving tax receipt issues in collaboration with the Coordinator of Fund Development; Provide finance support for fundraising events and campaigns, including invoicing, form creation, payment processing, day-of-support, if requested, and post-event reconciliation; Maintain financial dashboard or reports to assist management and Board in strategic decision-making;

Collaboration & Community Engagement

Provide excellent internal and external customer service to staff, funders, donors, and partners; Support a culture of teamwork, accountability, and continuous learning; Contribute to the organization's mission by ensuring the financial systems reflect transparency and integrity;

Working Conditions

The Coordinator will work a hybrid model and is required to have a working space at their primary residence free of distractions and the ability to conduct confidential virtual meetings; The Coordinator will work onsite 1-2 days/week depending on need; Willing to work flexible hours which may include evening and weekend work when required and approved; Travel between sites in the geographic region is required and eligible for mileage reimbursements pursuant to the CRCNCW Policies and Procedures;

Key Performance Indicator Section (KPIs):

Timeliness and accuracy of monthly financial reports and reconciliations Successful completion of annual audit with minimal adjustments Compliance with CRA and funder deadlines Data accuracy across financial and donor systems

Education

Post Secondary education in finance, accounting, business administration or related field; Professional designation (e.g., CPA) is considered an asset; A combination of education and relevant experience will be considered;

Experience

Minimum 3 Years of experience in financial operations, reporting, budgeting and strategic oversight, ideally within the nonprofit or charitable sector; Must have strong understanding of accounting principles and concepts; Proficiency with financial software (e.g., QuickBooks Online), donor management systems, payroll systems, and Microsoft 365 tools. Experience in compiling budgets, creating financial reports, managing accounts payable and receivable; Familiarity with charity reporting standards, CRA requirements, audit processes, and internal control frameworks; Understanding of the nonprofit sector and its funding environment, including grant reporting, donor stewardship, and community accountability; Demonstrated experience overseeing core operational functions such as IT, facilities, insurance, and compliance infrastructure, an asset. Applies sound judgment in aligning financial, operational, and strategic priorities. Navigates complexity with agility and ensures systems and resources are optimized to support mission delivery; Excellent communication and presentation skills with the ability to convey complex information clearly to colleagues, donors, board members, and auditors; Demonstrates integrity, confidentiality, accountability, and sound judgment in managing sensitive financial, organizational, and interpersonal matters; A demonstrated commitment to embedding Equity, Diversity, Inclusion, and Accessibility (EDIA) principles across financial management, operational strategies, and workplace culture;

Further Requirements

Criminal Reference Check; Valid Ontario driver's license and reliable vehicle; Proof of Educational Qualifications.
Job Types: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

Benefits:

Life insurance Mileage reimbursement Paid time off Work from home
Work Location: Hybrid remote in Fergus, ON N1M 3N7

Application deadline: 2025-10-31
Expected start date: 2025-11-16