Job Description

Position Profile: Finance Controller

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Reports to: Chief Executive Officer

Profile date: October 2024

Revised date: October 2025

About the Canadian Centre on Substance Use and Addiction

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The Canadian Centre on Substance Use and Addiction (CCSA) changes lives by bringing people and knowledge together to reduce the harms of alcohol and other drugs on society. We partner with organizations and diverse communities to improve the wellness of people living in Canada. A non-governmental organization with a national focus, CCSA envisions a healthier Canadian society where evidence transforms approaches to substance use.

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Acknowledgement

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CCSA acknowledges that First Nations, Inuit and Metis people are the holders of Traditional Indigenous Knowledge. We respect the power of the Indigenous ways of knowing and of Traditional Indigenous Knowledge, and we commit to learning about and incorporating this knowledge into our work with proper guidance.

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About the Position

Reporting to the Chief Executive Officer (CEO) or their designate, the Finance Controller is responsible for ensuring the accuracy, integrity and compliance of financial records by overseeing transaction processing, reconciliation and consolidation activities. The Finance Controller oversees the preparation, analysis and review of financial reports, ensuring timely and accurate data is provided to the CEO for decision making by senior management and external partners.

T

he Finance Controller assists with budgeting, forecasting and cash flow management while leading ad-hoc financial analysis to address evolving business needs.

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Responsibilities and Accountabilities

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Financial Reporting and Compliance

Prepare and review monthly, quarterly and annual financial statements Ensure compliance with GAAP, ASNPO and regulatory requirements Manage external audits and co-ordinate with auditors to provide necessary information and reports Prepare and submit accurate financial reports to government funders ensuring compliance with funding agreement and deadlines Ensure all statutory requirements are being met Ensure compliance with all CCSA policies and practices, and ensure the integrity and security of financial information Set up new projects, which includes: + Creating project structure
+ Coding project budgets
+ Creating chart of accounts
+ Setting up new projects
+ Making transfers of employee billable hours, expenses or both
+ Creating reports as per agreements and donors' requirements
+ Training the project team

Budgeting and Forecasting

Liaise with senior management in annual budgeting process and develop financial forecasts in a timely manner Monitor actual performance against budget and provide variance analysis Support business units with financial planning and cost management initiatives

Internal Controls and Risk Management

Develop, implement and monitor internal financial controls and processes Identify financial risks and recommend mitigation strategies Ensure adherence to policies and procedures across streams and divisions

Team Collaboration

Mentor finance staff, fostering professional development Collaborate with cross-functional teams to provide financial insights and support decision-making Present financial reports and insights to senior management and partners

Systems and Process Improvement

Optimize financial systems and processes for efficiency and accuracy Guide system improvements, project implementation and operations Ensure the integrity and accuracy of data within financial systems

Treasure Management

Oversee management of cash and cash flow requirements Develop and maintain cash flow forecasting Track and reconcile investments and interests Maintain listing of corporate signing officers, facilitate additions and removals with banks, credit cards and government authorities

Payroll and Benefits

Oversee bi-weekly payroll inputs and submission Review and post payroll journal entries Back up the Payroll Coordinator, including but not limited to scheduled absences
This position profile is designed to provide an overview of the main responsibilities for the role. Other responsibilities not identified in this position profile may be assigned based on the person's experience and operational requirements.

Qualifications

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Bachelor's degree in business, accounting, finance or related field Seven to nine years' experience in accounting, finance or a similar role in an environment with multiple revenue sources Completed CPA designation or at the advance level of CPA Professional Education Program (CPA PEP) -

required

Excellent understanding of accounting principles (GAAP) and compliance requirements In-depth knowledge of financial and business reporting systems Experience in variance analysis in a project-based financial statement environment Advanced Microsoft Excel skills with experience in data mining Experience in ADP and Ceridian payroll platforms Strong organizational skills with the ability to multitask Ability to work well under pressure in a fast-paced environment Dependable team player who is detail and deadline oriented Excellent oral and written communications skills Well-developed analytical and reasoning skills High attention to detail and ability to manage multiple priorities

Assets

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Experience working in or with governmental, non-governmental or international organizations Bilingual in English and French Advanced skills in Microsoft Dynamics 365 Business Central Good knowledge and understanding of contracts and standard clauses

Working Conditions

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Frequent high-intensity concentration Frequent exposure to psychologically challenging conditions, such as deadline pressure, interpersonal conflict or extended work hours during peak periods such as audits and year-end Regular mental attention required to alternate, flex or adapt one's attention to handle simultaneous multiple urgent demands and/or perform detail-oriented work with regular interruptions Frequent communication with internal contacts and occasional external contacts Work performed in an office setup or from home (hybrid work as permitted) No lifting or physical work required

CCSA Values

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CCSA is committed to equity, diversity and inclusion in all aspects of our work. As an organization, we are committed to ensuring that First Nations, Inuit and Metis people and all equity-deserving groups are fully represented, including women, people of colour, people with disabilities and people who members of the 2SLGBTQ+ community.


CCSA is dedicated to learning from and supporting people with lived and living experience of substance use health. We encourage people with lived and living experience of substance use to apply to join the CCSA team.


CCSA promotes the rights of all people with disabilities as outlined in the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005, and its related Integrated Accessibility Standards Regulation. CCSA will make appropriate accommodations on request. Please inform CCSA in advance of a request for accommodation during the recruitment process.

How to Apply

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If you are interested in this position, please submit a cover letter and resume. Located in Ottawa, CCSA works within a flex-hybrid model. The successful candidate must be willing to be onsite to attend in-person activities as required. We thank all applicants. Only candidates selected for an interview will be contacted.


No agencies please.