Job Details

Job ID FIN-23-12
Category Job Opportunities
Status Open
Salary $28.09\xe2\x80\x9334.55 per hour
Posted March 31, 2023
Closing April 16, 2023 11:59 PM

Job Opportunities

Finance Clerk (Full-time/Permanent)

The City of Wetaskiwin

Do you want to be a part of a different kind of local government? Wetaskiwin is a collaborative and inclusive place where we can examine our current state, share ideas for making things better, and turn these ideas into actionable plans; this is the heart of the City\'s 50-Year Community Vision and we want you to be part of it! Council\xe2\x80\x99s Strategic Plan has us exploring ways to sustain a strong economy, stay safe, focus on community, and the environment, while the City\xe2\x80\x99s Corporate Business Plan prioritizes a people-first philosophy. Our values are trust, resourcefulness, and integrity. We cultivate well-being through our team\xe2\x80\x99s dedication to building positive, trusting, and fulfilling relationships, and we serve the community by partnering in capacity building to cultivate positive relationships which enhance the overall wellbeing of our community. Located only 35 minutes south of Edmonton and 55 minutes north of Red Deer, the City of Wetaskiwin provides all the amenities and quality of life of an urban-rural centre.

The opportunity

Reporting to the Finance Manager, this role provides exemplary customer service to vendors, City staff, and outside agencies, and processes the City\xe2\x80\x99s accounts receivable and accounts payable requests. Responsibilities include: receiving payments, data entry and filing, collecting, validating and processing accounts receivable/accounts payable transactions; prepares journal entries and monthly reconciliation of accounts payable ledger, customer accounts, tax, trade and business accounts; prepares trade and business licence invoices; process month-end reports; and provides information to the public regarding utilities, property tax, business and animal licensing. This opportunity offers the following incentives:

• Opportunities for growth within the organization.
• Pension after six (6) months from start date.
• Benefits (include health, dental, vision, and life insurance) commencing on date of hire.
• Employee Family Assistance Program.
• Earned Day Off eligible (subject to operational needs).
• Two (2) personal days per year with an additional anniversary day off!
• Paid accrued vacation time.

Responsibilities

• Accounts payable
  • Gather, sort, and match supplier invoices and requisitions to purchase orders, receiving memos and other pertinent backup.
  • Verify accuracy and ensure all accounts payable invoices and requisitions are properly authorized by delegated authority to ensure all goods and services have been received.
  • Maintain an accurate and up-to-date vendor database.
  • Input payment documents into the financial system ensuring accuracy and appropriate use of the account number structure.
  • Print payment reports and cheques ensuring the total payments are reconciled to the payable documents.
  • Forward cheques to management for signature, distribute, and mail signed cheques.
  • Maintain an accurate and up-to-date accounts payable filing system.
  • Review open purchase orders and supplier statements on a periodic basis to ensure all invoices are being processed in a timely manner.
  • Answer and follow up on vendor inquiries.
  • Prepare all journal entries for auto payments, internal allocations, adjustments, and year-end accruals in a timely manner to ensure accuracy of the financial system.
  • Reconcile monthly the accounts payable ledger to the general ledger control account and have it authorized by the Finance Manager.
  • Balance daily cash register totals with currency, cheques, debit, and credit card transaction, preparing and delivering daily bank deposit.
  • Provide cover for the Cashier/Receptionist and Utility Clerk as required.
  • Reconcile and maintain petty cash funds.

• Accounts receivable
  • Gather all documentation required to prepare customer invoices for all trade receivable and business licence invoices.
  • Maintain an accurate and up-to-date customer database.
  • Prepare trade and business licence invoices along with the business licences ensuring transactions are recorded accurately in the financial system, attach backup to invoices as required and mail in a timely manner.
  • Process month-end reports, apply interest to overdue accounts, prepare, review, and mail out monthly statements for overdue taxes, general trade and business licence receivables.
  • Maintain tax auto payment system, adding and deleting taxpayers as required, verify balance to bank deposit.
  • Maintain an accurate and up-to-date filing system.
  • Reconcile customer accounts, process adjustment journal entries, and prepare credit refunds in a timely manner to ensure accuracy of the financial system.
  • Reconcile monthly the tax, trade, and business licence receivable ledgers to the general ledger control accounts, and have them authorized by the Finance Manager.
  • Communicate regularly with delinquent and slow paying customers by telephone and letter in an effort to bring their accounts current; prepare lists periodically of customers with uncollected balances for referral to the collection agency.
  • Process tax searches and prepare tax certificates in a timely manner.
  • Prepare annual tax arrears list for Land Titles, remove caveats as required.
  • Provide cover for the Cashier/Receptionist breaks.

• Utilities
  • Prepares, organizes, indexes and maintains, as required, a variety of records, files, and documents relating to all departments of Utilities, and Waste and Recycle.
  • Preparation of monthly utility billing for utility accounts.
  • Gathering and preparing information, data, and statistics as directed.
  • Liaise with ratepayers and contractors regarding questions and concerns.
  • Reconcile the utility receivable and deposit ledgers to the general ledger control accounts, and assist with delinquent accounts through negotiations, notices, and disconnects.
• Cashier/receptionist
  • Unlock city hall front entrance in the morning and secure the entrance in the evening; access and secure finance vault.
  • Greet customers in person or on the telephone; answer or refer inquiries.
  • Open and distribute incoming mail and faxes to appropriate mail slot.
  • Receive payment in the form of cash, cheque, debit card, credit card, and telephone miscellaneous banking, input and generate systems receipt, and print a report listing the total daily receipts.
  • Maintain the cash receipts system by setting up new cash receipts codes.
  • Maintain an accurate and up-to-date filing system.
  • Keep in a scrapbook of all local newspaper articles that pertain to City matters.
  • Prepare City of Wetaskiwin taxi licences, issue dog licences, and parking passes.

Education, qualifications, and work experience

• Grade 12 plus a certificate in accounting, or a combination of experience and education.
• Minimum two (2) years of experience with bookkeeping.

Knowledge, skills, and abilities

• Knowledge and application of accounts receivables, payables, and basic accounting principles.
• Experienced in cashiering, processing payments, and entering deposits.
• Experienced in invoicing and customer accounts.
• High levels of customer service and ability to communicate with other City departments.
• Advanced office skills and able to manage multiple priorities.

Application deadline and details

Application deadline: Sunday, April 16, 2023 How to apply: please email your resum\xc3\xa9 to hr@wetaskiwin.ca. The City of Wetaskiwin is an equal opportunity employer. We celebrate diversity and encourage applications from all qualified individuals. The personal information submitted pursuant to this advertisement will be utilized for this employment opportunity only and is subject to compliance with the Freedom of Information and Protection of Privacy Act. Applicants are thanked in advance for their interest, however, only those selected for an interview will be contacted.