Job Description

Job Title:

Finance Assistant, Payroll and Operations

Vacancies:

This posting is for (1) current vacancy

Location:

Vancouver, BC (Detailed office location information can be found by visiting this link: https://cancer.ca/en/contact-us)

Work Model:

Hybrid Work Model

Salary Band:

3 ($50,000 - $59,000 CAD)

HELP SHAPE THE FUTURE OF CANCER CARE IN CANADA

The Canadian Cancer Society works tirelessly to save and improve lives. We raise funds to fuel the brightest minds in cancer research. We provide a compassionate support system for all those affected by all type of cancer, across Canada. Together with patients, supporters, donors and volunteers, we work to create a healthier future for everyone. Because to take on cancer, it takes all of us. It takes a society.

MAKING AN IMPACT

Reporting to the Senior Manager, Payroll and System Integrations, the Finance assistant, payroll & operation will be responsible for supporting the payroll process as well as financial operational tasks in Western Canada. This role will be based out of our Vancouver office.


In payroll, the coordinator assists with the bi-weekly payroll for both salaried and hourly employees across Canada, with a focus on timecards and supporting employees in Western Canada.


As the primary finance operation team contact for Western Canada, you will assist the Senior Manager, Finance to provide general support over fundraising and other financial operational requests in Western Canada.

WHAT YOU'LL BE DOING

Payroll duties

Work along with the Payroll & Accounting Specialist on bi-weekly payroll processing including: + Assist with proper setup of the Time & Attendance (T&A) module in ADP Workforce Now (WFN) for new hires (i.e. work schedules) and provide training and support to employees, particularly hourly staff.
+ Coordinate with employees and people leaders in correct timecards and resolve exceptions to ensure accurate bi-weekly payroll processing
+ Support banking changes with employees and updating employee banking information in accounting ERP (Oracle NetSuite)
+ Setup of new hires (salaried and hourly paid) for payroll processing, including the setup of tax accounts, provincial worker's compensation accounts, employer health and other payroll deductions in WFN.
+ Maintain and update employee data in WFN that impacts finance or payroll, such as home cost number changes.
+ Calculate any payroll adjustments as required to complete the bi-weekly payroll cycle.
Provide first-level support for timecard and payroll inquiries, with a focus on supporting Lodge employees in British Columbia while assisting other provinces as needed. Monitor payroll email inbox and revert in a timely manner to all employee questions involving T&A and payroll across all provinces. Assist with preparing remittances for payroll-related payables and billings for approval and payments. Assist the Payroll & Accounting Specialist to complete the year-end payroll tasks on a timely basis. Assist Senior Manager, Payroll to document any new payroll process including any changes Provide backup coverage to Payroll & Accounting Specialist as needed Perform additional duties as assigned.

Finance operation

Support fundraising requests in Western Canada, including credit card processing and point of sales devices (initiate request, testing flow of funds, ensure devices are received, tested, ready for use, and returned). Support in-person Vancouver fundraising events such as Vancouver Daffodil Ball as the Finance representative. Contribute to process improvement initiatives and new system implementations as assigned Support in other tasks and projects as assigned Contribute to our culture of diversity, inclusion, belonging and equity (DIBE) by ensuring that all staff feel represented, valued, and heard across all aspects of their identity, including gender, age, religion, ethnicity, nationality, race, and sexuality.

QUALIFICATIONS:

At least 1-3 years of related experience in similar role. Post-secondary education such as acquiring a college diploma, as well as specialized technical/professional training and/or certification, or equivalent. Payment processing, cash handling, data entry and accounting experience is required Proficiency in MS Excel Payroll knowledge and experience is an asset General accounting and business experience is an asset Experience using accounting and payroll systems (complex systems e.g. NetSuite and/or ADP) Excellent customer service and communication skills (verbal and written) required Passionate, positive, solutions-focused with a 'can do' attitude, and ability to work both alone and as part of a team Excellent attention to detail and strong organizational skills, with an ability to prioritize and multitask to meet the deadlines Possess a strong knowledge of accounting principles High awareness of and adherence to cyber security and related protocols Strong analytical and problem-solving skills Comfortable working in both an office and remote environments English is required, French/Bilingualism (French /English) is an asset due to the organization's nationwide operations Others may apply

WHAT YOU CAN EXPECT FROM US:

CCS provides impactful opportunities to transform the lives of Canadians affected by cancer. We are devoted to creating an inclusive workplace that celebrates diverse experiences and skills, encouraging all qualified candidates to join us. Our inspiring culture is rooted in our core values and commitment to meaningful change:

COURAGEOUS UNITED CARING RIGOROUS

We offer a competitive salary, excellent benefits, including paid parental leave, family sick time, and health insurance--and a fulfilling work environment where your efforts make a meaningful impact daily.

COME AS YOU ARE

At CCS, we celebrate individuality and the strength of diversity. We are committed to fostering an inclusive and equitable workplace that empowers everyone. We encourage applications from all qualified candidates, including those from equity-deserving groups such as BIPOC, 2SLGBTQI+ communities, individuals with disabilities, veterans, and others who contribute to the richness of our organization. Together, we unite Canadians to shape the future of cancer care.

HOW TO APPLY:

Qualified candidates are invited to submit their

resume, cover letter

and

salary expectations by January 27th, 2026

.

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

OTHER INFORMATION:

CCS is dedicated to employment equity and encourages applications from all qualified candidates

. In accordance with the local provincial

Accessibility Act

, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote

healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

Privacy Disclosure

We collect your

personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law.

We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting

privacy@cancer.ca. For more information about our

privacy practices, visit cancer.ca/privacy.

AI Disclosure

We are committed to transparency and, the responsible use of technology in our hiring process. Artificial intelligence (AI) tools may be used to assist with certain administrative or screening tasks; however, all hiring decisions are made by people. We review and approve AI-assisted outputs to ensure fairness, accuracy, and alignment with our values. For more information about our privacy practices, visit cancer.ca/privacy.

CONNECT WITH US:

LinkedIn

|

Facebook

|

YouTube

|

Bluesky

#LI-VL1

#LI-HYBRID