Job Description

Date Posted: 03/08/2023
Req ID: 30136
Faculty/Division: School of Continuing Studies
Department: Sch of Continuing Studies
Campus: St. George (Downtown Toronto)
Position Number: 00046758
Description:
About us:

The University of Toronto School of Continuing Studies (SCS) offers an extensive roster of over 850 courses, over 40 program areas, and more than 125 certificates across a broad range of fields that help learners succeed in their careers, satisfy their curiosities, fulfill their passions, and live their best lives. Courses are delivered by our team of 800 + instructors, all of whom are industry or subject matter experts who are passionate about teaching and learning.

Complementing our academic offerings are our English Language Program and Comparative Education Service for learners seeking to have international credentials assessed in Canada.

Your opportunity:

Under the general direction of the Finance Director, the Finance and Procurement Officer is responsible for the overseeing the invitational competitive procurement process, conducting detailed analysis of invitational competitive solicitations, obtaining quotations and issuing purchase orders within established limits. This role requires the incumbent to review and audit transaction documents and is responsible for enforcing compliance with the University\xe2\x80\x99s financial rules, guidelines and processes. The incumbent works independently to resolve routine and non-routine issues and brings more complex concerns to the attention of the Finance Director or Senior Management.

Your responsibilities will include:

• 
  Conducting detailed analysis of invitational competitive solicitations
• Interpreting open competitive bid regulations and related frameworks to ensure adherence to applicable University policies
• Advising on process and requirements for making major purchases and preparing lease agreements
• Producing complex statistical and financial reports
• Obtaining quotations and issuing purchase orders within established limits
• Responding to and resolving service complaints
• Interpreting and applying procurement rules and related guidelines
• Serving as a resource to others by providing (non-supervisory) administrative guidance

Essential Qualifications:

• 
  Bachelor\'s Degree in Finance, Accounting or Business Administration plus related procurement certification; or acceptable combination of equivalent experience.
• Minimum four years direct procurement experience with responsibility for supplier sourcing, competitive procurement, contract review, and relationship management
• Progressive procurement experience with the demonstrated ability to assess and determine appropriate procurement processes as well as effectively conduct bid/proposal analysis/evaluation.
• Data analytics experience including interpreting data and making recommendations, collaborating with cross functional teams
• Experience working in a fast pace and high volume finance department including issuing a high volume of purchase orders within a Financial Information system.
• Experience working in a purchasing environment with diverse spend categories
• Must have current knowledge in the field of procurement and industry best practices, including public procurement.
• Experience producing complex statistical and financial reports; Experience tracking, processing and analyzing information
• Experience analyzing financial data, preparing reports, and presenting financial information; Experience with performing financial reconciliations.
• Experience interpreting open competitive bid regulations and related frameworks
• Experience on advising on process and requirements for making major purchases and lease agreements
• Experience with computerized purchasing, eProcurement, and financial systems (SAP R/3 preferred).
• Demonstrated experience with U of T\'s Administrative Management System (e.g. FIS and HRIS), or equivalent systems
• Demonstrated advanced skills with Microsoft Office Suite (e.g. Word, Excel, PowerPoint, Outlook).
• Good communication skills, both orally and written with both internal and external contacts and the ability to work with all levels of the organization.
• Proven ability to organize, prioritize, and problem solve own work to meet multiple deadlines
• Excellent attention to detail

Assets (Nonessential):

• 
  A recognized procurement designation (i.e. through NIGP, SCMA, OPBA, ISM)
• In-depth understanding of University procurement policies and procedures

To be successful in this role you will be:

• 
  Accountable
• Meticulous
• Multi-tasker
• Problem solver
• Team player

Closing Date: 04/10/2023, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 - $71,842 with an annual step progression to a maximum of $91,875. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.