Job Description

About us Established in 1981, Pace Law Firm has dedicated itself to achieving positive changes in clients\xe2\x80\x99 lives by effectively representing them in navigating the legal process while redefining the client experience. Today, Pace Law remains dedicated to upholding its signature \xe2\x80\x9cclient-first\xe2\x80\x9d brand. With 150 legal professionals in six offices, our firm serves its clients in over 38 languages.
We are looking for a Finance and Operations Manager to join our team at a Pace law firm. This position will manage our financial operations and oversee the firm\'s various facilities and budgets.
Duties and responsibilities
Finance

• Manage, plan, and direct the financial activities of the department.
• Oversee the staff performing billing, collections, financial reporting, general ledger, payroll, accounts payable and receivable.
• Oversee the preparation of business activity reports, financial forecasts and annual budgets.
• Ensure that law firm processes comply with provincial law society guidelines and serve as a subject matter expert on related issues.
• Keep track of various memberships and renewals for employees associated with legal bodies.
• Manage and maintain corporate information, registrations, and Federal & Provincial tax programs
• Establish internal controls and guidelines for financial operations, accounting transactions, and budget preparations. Develop financial reporting systems.
• Ensure compliance with local, provincial and federal regulations.
• Tax planning throughout the fiscal year and filling annual corporate tax returns.
• Prepare business activity reports, financial statements, and forecasts. Ensuring financial and legal requirements are met.
• Find ways to reduce or maintain costs by studying financial reports and business processes.
• Analyze market trends to discover business opportunities and maximize profits.
• Present recommendations to management on short- and long-term financial objectives and policies. Aid management in financial decisions.
• Maintain up-to-date financial system knowledge.
• Collaborate with cross-functional teams, including sales, support, service, business development, regulatory, IT, finance, and various business units.

• Communicate, advise, and make recommendations to senior management, technical support, consultants and external suppliers on the business needs and requirements of the firm.
• Provide information & analysis to support legal teams. Make recommendations & coordinate resources. Manage & monitor deadlines, budgets & external providers.
• Manage vendor relations and monitor opportunities for cost savings. Engage with external suppliers to review existing contracts for improvements.
• Manage the legal department\xe2\x80\x99s case management systems and approval & payment processes. Ensure confidentiality is maintained and upheld.
• Supervises staff on legal matter management, financial reporting/invoicing, research, and paralegal services.
• In charge of the different Pace Law facilities.

• MBA, Master of Finance or equivalent.
• A Certified Public Accountant (CPA) designation is an asset.
• 10+ years of experience in corporations or law firms is desirable.
• Expertise in finance, accounting and tax preparation software.

• Health
• Vision
• Dental
• Travel Insurance
• Paid Time Off
• On-site parking