Job Description

The Agency

Children First provides services for families with children up to six years of age who are at risk for or experiencing mental health challenges or developmental concerns.

We use a family-centred approach based on the principles of respecting every family's beliefs, values and culture. Our program respects the strengths and resourcefulness of all families and aims to support and encourage families in their efforts to meet the needs of their children.

We believe in inclusion and work together with other community agencies, early learning and childcare centres and schools to allow every child to have every opportunity for any future.

We are recruiting a talented Finance Administrator to join our team.

Job Overview

Reporting to the Manager of Finance and Administration the Finance Administrator is responsible for processing agency payroll, purchasing and processing accounts payable, posting journal entries and completing bank reconciliations. This includes all tasks required to maintain complete, timely and accurate financial records of the agency in support of the organization's mission and values.

1. Process agency purchases by preparing purchase orders, ordering supplies and processing invoices.

2. Prepare payments to vendors, audit employee expense reports, upload documentation and post entries to the agency's accounting system.

3. Manage the full cycle of payroll processing using the agency's payroll service provider for all employees including calculating entitlements and preparing off-cycle payroll runs as required.

4. Prepare annual T4's, T4A's and T2200 forms.

5. Process all withholding payments for CPP, WSIB, EHT, EI and taxes. Prepare and submit reconciliations as required.

6. Process payments to the group RRSP plan. Provide de-group notifications to the provider for terminated employees.

7. Process benefits provider payments and assist the Human Resources Generalist with enrolment when needed.

8. Process mileage payments through payroll and complete a monthly audit of a sample of mileage submissions.

9. Prepare monthly bank reconciliations.

10. Prepare and post journal entries for payroll, benefits, and month-end adjustments.

11. Ensure the accuracy, completeness, confidentiality, and security of agency financial records.

12. Provide support to the Human Resources Generalist as required.

13. Assist with data collection for agency programs and funder reports.

14. Assist with facility related issues including arranging of contractor services for building maintenance issues.

15. Coordinate asset inventory processes, ensuring accurate tracking and updates. Collaborate with the IT team to manage the distribution of technology resources and equipment to staff.

16. Perform other duties as required from time to time.

Qualifications:

Post-secondary diploma or degree in Accounting or related field. Strong knowledge of current payroll legislation and ESA regulations. Canadian Payroll Certificate preferred. A minimum of three years of experience in accounting, accounts payable and payroll administration. Power Pay/Dayforce Payroll experience preferred. Knowledge of accounting software, bank reconciliations, payroll calculations, and payroll legislation. Demonstrated proficiency in Microsoft Office applications and Adobe. Excellent interpersonal and communication skills; demonstrated ability to work independently or as a team member. Excellent organization, administrative skills and attention to detail.

Competencies/Behaviours:

Some judgment and independent action are required. Decisions are made from several known alternatives. Problems faced on the job are generally standard and routine. Accurately process transactions. High analytical skills are required to review statements and invoices to ensure accuracy. Appropriate treatment of payroll items to reflect proper treatment in the payroll program and to avoid being out of compliance with payroll legislation.

Responsibilities:

Required to prioritize and complete all tasks with accuracy. Must meet month-end and payroll deadlines. Must process all payments with accuracy and on time. Interaction with several contacts in-person, by phone, and or by email. These contacts include frequent interactions with the Manager of Finance and Administration, the Human Resources Generalist, various external suppliers, and the external payroll program support team. Must be willing to collaborate with other team members in achieving agency goals.

Working Conditions:

This role is office-based, involving computer work while seated, with occasional minor interruptions from staff inquiries.

Note: The above statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all duties and responsibilities, knowledge and skills required.

Our Benefits:

Children First provides competitive compensation, including a comprehensive package of benefits: Extended Health and Dental care, RRSP match (starts at 6%), excellent time off benefit with vacation starting at 20 days, flexible schedule arrangements (compressed work week).

We seek to live Children First values in all we do. We are committed to fostering a psychologically safe work environment and work-life balance.

Join us in our commitment to provide excellent support to children and their families in the Windsor-Essex community.

We thank all the applicants for their interest, but only those selected for an interview will be contacted.

Children First is an equal opportunity employer committed to diversity and inclusion. Disability-related accommodation during the recruitment process are available upon request.

Job Types: Full-time, Permanent

Pay: $48,168.00-$60,215.00 per year

Benefits:

Casual dress Company events Dental care Disability insurance Employee assistance program Extended health care Life insurance On-site parking Paid time off RRSP match Vision care Wellness program
Application question(s):

Please list any Payroll software you have used.
Experience:

Payroll: 3 years (required) Accounts payable: 3 years (preferred)
Licence/Certification:

Payroll Compliance Professional Certification (preferred)
Work Location: In person