Job Description

C-FER's mandate is to advance safety, efficiency, and environmental performance in partnership with the energy industry. Additionally, we are committed to playing a major role in reducing the carbon footprint of the global energy industry. Specific examples of this commitment include projects in the areas of geothermal energy, low carbon hydrogen production and distribution, and carbon capture and storage.

We work with our energy industry clients and partners to develop and evaluate leading-edge technologies for the most challenging non-standard engineering applications. Our clients include the world's major oil and gas companies, major pipeline transmission companies, and manufacturers that supply equipment to these industries.

We are currently recruiting for an enthusiastic and highly motivated full-time Finance Administrator to provide invoicing and billing services and support the Finance Team at our 200 Karl Clark Road, Edmonton location. The successful candidate will work collaboratively with the Finance and Contract Administration Teams, as well as the Department Managers and Engineering Project Managers. They will receive guidance and assistance with prioritizing from our Financial Analyst and Finance Manager and will report to the latter.

Specific duties and responsibilities:

• Act as administrative first point of contact for all client invoicing questions or requests for information;
• Prepare and issue both regular monthly and one-time client invoices according to standard processes and contract specifications and ensure verification of information for accuracy of billing information:
• Ensure invoices are completed on a timely basis and as per contracted terms of agreements/purchase orders;
• Enter invoices and complete data entry into financial system;
• Send invoices to clients via email or through various third-party portals;
• Request the preparation of credit memos;
• Work with the project manager to confirm milestones/deliverables have been met;
• Prepare detailed backup to accompany invoice (and for audit purposes); and
• Maintain a monthly invoice register to track invoices issued.
• Set up, manage, and maintain third-party portals for invoice upload and assist with disputed submissions;
• Assist with accounts receivable collection efforts:
• Monitor customer accounts to ensure invoice was received and entered in their financial system and payments are made on time; and
• Follow up and contact clients to collect on overdue invoices, as needed.
• Communicate any billing discrepancies or invoicing errors to finance and recommend process improvements to avoid future errors;
• Open and close projects according to Project Initiation and Closure Forms; and
• Other financial administration duties, which may include reporting or reconciliations, as required.

In addition, you will handle other office administration duties and responsibilities assigned but not specifically outlined.

As the ideal candidate you will have the following qualifications:

• Accredited Business Diploma or Certificate, with two or more years of experience in an invoicing/billing role or its equivalent;
• Strong computer, software, and data entry skills (ERP systems and MS Office Suite);
• Extremely organized with excellent time management skills;
• Excellent attention to detail and a flexible approach to work responsibilities;
• Strong verbal and written communication skills and proven customer service in dealing with colleagues and clients in a highly professional manner;
• Strong problem-solving skills;
• Ability to legally work in Canada for C-FER; and
• Ability to work on-site daily (i.e. no remote or hybrid work).

C-FER offers a dynamic work environment and a competitive total compensation package, including earned days off, wellness subsidy and many company?sponsored social activities to build rapport with your colleagues. Our team loves the variety of work we do as no two days at C-FER are the same! We offer excellent opportunities for professional growth and career advancement.

If you believe you are qualified for this position, please forward your resume together with a cover letter, and a copy of your unofficial transcripts in a single PDF document quoting Competition No. 25-001 to careers@cfertech.com. This position will remain open until a suitable candidate is hired.

We thank all applicants for their interest; however, only those chosen for further consideration will be contacted.

C-FER Technologies (1999) Inc.

Main Location: 200 Karl Clark Road | Edmonton | AB | T6N 1H2 | Phone: 780.450.3300
East Location: 3712 Roper Road | Edmonton | AB | T6B 3T9 | Phone: 587.754.2337
Website: www.cfertech.com.

Job Types: Full-time, Permanent

Additional pay:

• Overtime pay

Benefits:

• Company events
• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person