Job Description

Title:

Finance & Administrative Clerk

Summary:

Reporting to the Chief Administrative Officer (CAO) and Assistant CAO, the Finance & Administrative Clerk is an integral part of the municipal team, focusing on accounts payable, payroll, administration, Council correspondence and support on projects.

Responsibilities:

Accounts Payable:

o Will be responsible for all municipal account payables.

Payroll & Bank Deposits

Process employee payroll. Maintain payroll records and reports. Prepare weekly deposits as required.

Emergency Measures Organization (EMO):

Serve as a member of the Emergency Measures Team. Provide support in various roles within the Emergency Operations Centre during emergencies. Handle correspondence, documentation, and reporting related to EMO services.

Customer Service & Support:

Provide excellent customer service by addressing inquiries and supporting municipal services as required.

Council Packages & Correspondence

Prepare and distribute council packages. Update and maintain Sharepoint site. Manage council correspondence. Document management (council related documents including agenda, minutes, etc.) Coordinate meeting logistics. Assist in research and development of policies and by-laws.

6. Grant Applications

o Complete grant application forms as required

o Complete all funding reporting and follow-up as required

Admin Support & Other Duties:

Perform additional tasks as assigned by the CAO or Assistant CAO. Assist in the development, amendment, and enforcement of municipal by-laws, policies, and contracts. Conduct research and gather information to support new or revised by-laws, policies, and contracts. Assist with rental programs. Prepare drafts, ensure consistent formatting, and finalize documents for Council approval in consultation with the CAO. Outreach & communication in form of social media releases, emails, etc.

Minimal Job Requirements:

Education and Experience:

Undergraduate degree in a relevant field or equivalent experience. Experience in financial administration, including data entry and basic bookkeeping, is considered an asset. Previous experience in administration is an asset. Familiarity with municipal government operations is beneficial. Proficiency in Townsuite, Office 365 platforms, Teams, and SharePoint.

Skills and Attributes:

Strong organizational and planning abilities. Excellent written and verbal communication skills, including writing, proofreading, and copy editing. Attention to detail with high standards for quality work. Personable, customer-focused approach with strong interpersonal skills. Ability to manage multiple projects in a fast-paced environment. Effective time and stress management skills, including prioritization and meeting deadlines. Self-motivated, proactive, and takes ownership of tasks and projects. Creative and resourceful in developing marketing and promotional content.

Compensation:

Salary: $45,000-$60,000 (based on education and experience).

Benefits:

Comprehensive health benefits, pension plan, life insurance, fitness center membership, and opportunities for professional training and education.
Job Type: Full-time

Pay: $45,000.00-$60,000.00 per year

Benefits:

Dental care Disability insurance Extended health care Flexible schedule Life insurance Paid time off RRSP match Vision care
Flexible language requirement:

French not required
Schedule:

8 hour shift
Language:

English (required)
Location:

Perth-Andover, NB (preferred)
Work Location: In person

Application deadline: 2025-07-25
Expected start date: 2025-08-25