Job Description

NES Fircroft is a leading global technical recruitment company providing professional contract and permanent staff to a diverse world-wide client base within the oil & gas Industry.

Our client is seeking a Field Contract Administrator for a 6-month contract in Smithers, BC.

Responsibilities:

• Manage and administrate the Contract(s) in accordance with Policies & Procedures.
• Identify issues, risks, and improvement in the contract administration and claims processes and strategies
• Act as the contact for interfacing with the Business Unit (BU) client and Suppliers on contractual matters ensuring timely review and approval / reconciliation of variations.
• Ensure that the agreed upon contract conditions are adhered to by the suppliers including supporting the rate validation process and follow up with suppliers
• Work collaboratively with other contract administrators to maintain consistency in processes
• Determine when a contract at risk of scope or time change must be escalated to Management.
• Provide guidance on contract administration matters to project managers or other operational staff, including training in contracting practices/procedures.
• Monitor compliance by company employees with established procedures. Identify areas of recurrent pressure.
• Change Management:

• Initiate, complete and maintain Change documents as applicable.
• Lead, review and vet potential cost and schedule impact from Contractors in accordance with the Policy & Procedures, and Contract(s).
• Determine when a change order or variance must be reviewed by SC and or BU management.
• Claims Management:

• Lead, coordinate the Claims Process in accordance with the Policy & Procedures and the Contract(s).
• Proactively resolve contractual disputes managing variations / claims and amendments.
• Invoices, Payments, Contract Value:

• Proactively coordinate to ensure eligible invoices are paid on time and in accordance with SC Policy & Procedures and contracts
• Coordinates changes related to Suppliers address, legal name, currency and/or bank accounting information as well as executes the corresponding Amendment.
• Monitor and report on Budget tracking and escalate appropriately
• Monitor recovery of back charges and maintain back charge log
• Prepare final account summary.
• Create and maintain a Payment Certificate and Invoice log.
• Communication and Document Management:

• Maintain current all Contractual Documentation including internal and external correspondence in accordance with Policy & Procedures and Contract(s).
• Prepare formal correspondence to Contractor for review, and approval by Contract Owner.
• Review and distribute correspondence pertaining to Contract.
• Ensure that contract close-out requirements are achieved in a timely fashion as per contractual obligations.
• Prepare notices of completion and close-out documentation.
• Support and respond to Q&A of final contract and the finalization of contract documentation and maintain contract filing system.
• Supplier Management:

• Recommend suppliers for review based on exception or below par service.
• Cost Savings:

• Administering Cost Savings and identifying Contract Value Leakage.
• Close out:

• Ensure that the contract(s) are closed out as per the applicable procedure.
• Recommend Contract Administration process improvements, re-qualifications and clarifications.

Qualifications:

• A relevant University Degree, designation or enrollment in a Supply Chain Management program such as ISM, SCMP, CSCMP, or IACCM and five to seven (5 to 7) years of Supply Chain Management experience specifically in administration and management of contracts.
• Experience in claims preparation & strategy
• Experience with terms and conditions
• Experience in formal and informal dispute resolution
• Experience in or Understanding of Contract Law
• Strong attention to detail and rigour with details
• Demonstrated ability to network and influence others.
• Ability to manage multiple high priority tasks
• Excellent written and oral communication skills, analytical and problem-solving skills, interpersonal skills
• Ability to work within tight deadlines
• Exceptional Microsoft Office computer skills in Word
• Engineering and/or MBA degree
• Experience with relevant SAP/Ariba modules
• Experience dealing with EPC Contracts

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Infrastructure, Life Sciences, Mining, Automotive and Chemicals sectors worldwide.With more than 100 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.