Job Description

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Job Details
Faculty Support - (990398.2)
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Organizational Unit
University of Victoria -> Faculty of Business
Location
University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)
Posting Close Date
19 January 2026
Please note that positions will close at 4 p.m. on the closing date.
FTE
1
Salary Grade
$4,491.00 - $4,630.00
Additional Posting Information:
N/A
Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.
Classification
PB8
Hours of Work
Monday to Friday, 8:30 am - 4:30 pm
Start Date
2/2/2026
End Date
8/31/2026
Employee Group:
CUPE 951 - Term
# of Hires Needed
1
Category
Administrative and Support Services
About this Opportunity
The University of Victoria is one of Victoria's largest employers and one of Canada's best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria's diverse academic programs, world-class research and commitment to civic engagement.
Job Summary
Reporting to the Director Business Operations, this position requires a strongly motivated and organized individual to provide advanced secretarial support and diversified administrative duties for 70+ faculty members, sessionals, associate deans, and others as assigned. This position is part of an administrative support team where workflow is assigned based on operational needs, such as committees, recruitment searches, research and financial assistance. Team project work will include support for accreditation, special events, Brightspace and learning management systems, and faculty activity and program databases.
Job Requirements
A minimum of three years advanced secretarial experience, preferably in a team environment

• Knowledge of University policy and the environment preferred
• Post-secondary education would be an asset, as would experience in a professional school or business environment

Knowledge, Skills, Abilities:

• Exceptional customer service, organizational and advanced secretarial skills
• Able to prioritize responsibilities with a multi-faceted workload
• Produce accurate results requiring minimal review and correction, demonstrating exceptional attention to detail
• Work well independently and as a member of a team, demonstrating an ability to interact effectively and professionally with students, faculty, staff and members of the public
• Communicate articulately, accurately and professionally in person, in written format and over the phone
• Able to exercise initiative, independent judgment, tact and a high degree of diplomacy and cultural sensitivity
• Able to produce accurate results and work effectively under pressure with minimal supervision

Specialized Knowledge/Education:

• Exemplary expertise and software skills with MS Office, Teams, FAST, Banner (student & financial), FMIS, Sharepoint, Brightspaces, Zoom, electronic file management and in-depth database experience
• Multinational awareness and sensitivity
• This position may be assigned work in accordance with operational requirements

Territory Acknowledgement: We acknowledge and respect the L?k?????n (Songhees and X?seps?m/Esquimalt) Peoples on whose territory the university stands, and the L?k?????n and WSANE? Peoples whose historical relationships with the land continue to this day.
Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .
Read our full equity statement here:
Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Skills Required