Job Description

FACULTY PROGRAM ADMINISTRATOR

FACULTY OF BUSINESS, ENVIRONMENT, AND TECHNOLOGY

NorQuesters are difference makers and we\xe2\x80\x99re searching for someone who can find ways forward with our Faculty of Business, Environment, and Technology. Reporting to the Academic Program Manager the Faculty Program Administrator provides administrative support to the Faculty (Instructors, Chairs, and Associate Chairs) within the Department to ensure the efficient operation of the programs. The Faculty Program Administrator also provides support to the other administrators and units within the FBET as required.

HOW YOU\'LL MAKE A DIFFERENCE

• Maintain Instructor handbook.
• Submit and assist with grades; prepare final grade documentation for distribution to instructors and coordinators. This includes instructions on how to submit final grades and deadlines for final grade submission.
• Assist in allocating Instructor Assignments and updating class sections with Instructors.
• Support Faculty meetings with logistics, recording, maintaining Action Logs and distributing information.
• Code invoices, arrange for signatures, submit to finance for payment and maintain files as per NQC guidelines.
• Order and maintain classroom and program office supplies, education supplies, books, and/or equipment that support the programs.
• Word process program material, correspondence, reports and compose routine letters from general instruction or on own initiative based on established procedures.
• Generate reports, develop when required and collate data for presentation.
• Maintain and distribute term start administrative support guides to staff and faculty.
• Update and maintain information on The Q relating to the FBET programs.
• Responsible for data accuracy in PeopleSoft Student.
• Maintain appropriate records and reports in PeopleSoft Student database.
• Oversee scheduling, attendance, and grade book for courses in PeopleSoft Student.
• requests, etc) required by the various areas is compiled and submitted as required.
• Track faculty leave to ensure it remains in guidelines.
• Create, update and maintain data collated in spreadsheets.
• Enter and maintain data for the IRCC databases according to timelines.
• Records management as per NQC requirements.
• Update student learner plans and notify applicable staff and faculty members as to student movements.
• Liaise with Timetabling for schedule changes.
• Attach instructors to relevant sections.
• Ensure all grades are entered for students then submit each grade roster to the corresponding Program Chair for approval.
• Lodge expense claims (In PS Finance) for Program Chairs, Associate Chairs, Instructors and other staff as required.
• Book classrooms, computer labs, and resources throughout the term as required.
• Gradebook set up/modification/troubleshooting for instructors.
• Upload legal documents to the student record.
• Provide cover off with Student Program Admin to establish coverage between the two positions in times of absence.
• Provide cover off at the front desk answering phones, booking appointments, and distributing mail as required.
• Assist administrative staff and the leadership team as required.
• HR onboarding, provide training to new staff.
• Project management support as required.
• Develop and maintain administrative process documents.

WHAT YOU BRING

• Post-secondary certificate or diploma in the area of office or business administration preferred.
• 1+ years\xe2\x80\x99 experience in a similar role.
• Advanced ability in MS Office products Word, Excel and Outlook. MS Teams, OneDrive, and BI are an asset.

WHAT MAKES YOU A DIFFERENCE MAKER?

As a difference maker you bring:

• Well-developed organizational, clear communication and exceptional interpersonal skills.
• Strong attention to detail.
• Excellent communication skills.
• Familiarity with PeopleSoft suite an asset.
• Experience working with multicultural clients and/or knowledge of another language an asset.

SALARY: $43,445 - 56,469 Reflective upon what you bring AKA your education and experience. Plus, immediate access to our great pension and benefit programs. This is a full-time permanent position.

We offer flexible work options. We strive for balance between a flexible work environment, connectedness to the campus community, and ensuring NorQuesters are set up to succeed in their roles and responsibilities.

COMPETITION NUMBER: 2023-3821

CLOSING DATE: January 12, 2023 at 11:59 PM MST

Apply to become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

Psst: Only candidates shortlisted for an interview will be contacted and we\xe2\x80\x99ll make sure to do this within 28 days of the closing date.

Difference Makers. If we were to describe what NorQuest College is, we\xe2\x80\x99d say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.

So how do we make differences?

• We empower NorQuesters. When it comes to working, it\xe2\x80\x99s up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs\xe2\x80\x94lead from where you are, be dependable, find ways forward\xe2\x80\x94to name a few, but how you do that is your choice!
• We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.
• We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Metis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.

And that\xe2\x80\x99s a snapshot of how we are Difference Makers. But there\xe2\x80\x99s so much more to us and we invite you to !

NorQuest College