Job Description

JLL supports the Whole You, personally and professionally.



Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What this job involves:

JLL is hiring a Facilities Coordinator to be on-site with our client and manage their office services program. You will rely on you to be the face of JLL and provide exceptional customer service. Working closely with the client team, you will ensure the facility is running smoothly and client meets are met as per the contract. This role manages one floor of office space, blocks away from the harbourfront in downtown Vancouver. You will excel in this role is you are well organized, can manage multiple priorities and have strong interpersonal skills.

What your day-to-day will look like:

Conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained.



Seek ways to constantly improve operational standards and drive best value.



Always maintain premises in neat and good working condition.



Provide support for regular reporting packages.



Provide specific assistance to the project management team as needed or requested and during moves and refurbishments.



Resolves problems associated with all building services including- janitorial, food service, coffee services, parking, vending, security, conference rooms, furniture as well as interior and exterior furnishings, fixtures, and equipment



New hires facilities introduction and on-site support for internal meeting- room set-up, equipment checks, catering support into the conference rooms.



Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors' works)



Assist in the procurement of vendors and services as required. Ensures all supply orders are placed in a timely manner; comply with all sourcing directives.



Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner.



Ensure prompt and accurate management of purchase orders.



Assists FM manager with researching, analyzing, and reporting budget variances.



Raise local purchase orders and requisitions.



Assist in the implementation of Industry Best Practice operations.



Assist in the implementation and management of property risk management program.



Support the implementation and monitoring of disaster recovering and business continuity plans.



Follow established escalation procedures and incident reporting procedures.



Adhere to JLL's business conduct by ensuring compliance with the firm's guidelines, procedures, and strategies.

Required Qualifications:

2+ years of experience in facilities management or a similar role



Strong background in customer service



Ability to work independently and manage multiple priorities



If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!



Personalized benefits that support personal well-being and growth:



JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.



About JLL -



We're JLL--a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.



Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.



Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.