Job Description

JOB POSTING: FACILITIES COORDINATOR

Hours of Work: 35 hours/week, full-time, Permanent Position

Hourly Wage: Under review

Reports to: Director Finance and Administration Classification: Under review (Bargaining member position) Location: On-site, Occasional On-Call for Emergencies

About Us

Elizabeth Fry Toronto delivers gender-based, trauma-informed services and advocates for justice and equity for criminalized women, Trans, non-binary, and Two Spirit people, as well as their families. We envision communities where women and gender-diverse people are not criminalized. Our work is grounded in an anti-oppressive, anti-racist, intersectional feminist, abolitionist framework and guided by our values of Compassion, Equity & Inclusion, Excellence, and Accountability. We support the empowerment and well-being of criminalized individuals through responsive, client-centered programs that address the complex and systemic barriers they face. Our services are rooted in trauma-informed and harm reduction practices, assisting people at various stages of involvement in the criminal justice system.

We are currently hiring a Facilities Coordinator to manage our physical spaces, including a 32-unit mixed-use building (residential and office), leased spaces, and agency vehicles. You'll ensure our environments are safe, well-maintained, and trauma-informed, supporting the wellbeing of staff, clients, and community members.

You will also lead compliance with the City of Toronto's RentSafeTO program, liaise with external property managers, and support client housing needs in a way that reflects our values of equity, dignity, and inclusion.

Key Responsibilities: (Under review)

oManage day-to-day operations and maintenance of all owned and leased facilities

oPerform or coordinate minor repairs and supervise maintenance staff and contractors

oEnsure cleanliness, safety, and accessibility across all locations

oOversee RentSafeTO compliance for our mixed-use building, including inspections, documentation, and required postings

oLiaise with third-party property managers at two non-owned residential sites

oSupport housing staff in maintaining client housing, responding to repair needs, and building landlord relationships

oMaintain records, budgets, work orders, and vendor relationships

oParticipate in emergency preparedness, safety planning, and incident response

oContribute to agency meetings, staff support, and policy compliance

Qualifications

oEducation: Diploma in Facilities Management, BES I & II, or equivalent experience

oExperience: 2+ years of experience in property maintenance or facility coordination

oKnowledge: Strong knowledge of building systems (HVAC, mechanical, fire safety), OHSA, RentSafeTO, subsidized housing, and landlord-tenant legislation.

oCommitment: Trauma-informed, feminist, anti-racist, anti-oppression, harm reduction practices and inclusive environments.

oUnderstanding: Strong understanding of intersectionality, criminalization, and restorative justice principles.

oTechnical: Familiarity with Microsoft 365 and maintenance tracking tools.

oSkills: Ability to navigate landlord relationships and repair coordination with sensitivity to client vulnerability and housing insecurity. Strong organizational, communication, and problem-solving skills.

oCommunication: Excellent communication, facilitation, crisis intervention and Problem-solving skills

oAvailability: To work on site, this position requires occasional after-hours and weekend availability for emergencies or urgent issues.

oLanguages: Bilingual in French or other languages is an asset.

oTravel: Ability to travel between offices and community locations as required.

oValid Ontario driver's license and access to a vehicle is an asset (mileage reimbursed)

oClearances: Successful police background check may require to fulfill the Program mandate.

Working Conditions

oWork is based at our main mixed-use facility, with travel to other locations

oExposure to household conditions (e.g., smoke) may occur during home visits

oPhysical tasks include inspections, basic repairs, and lifting items under 25 lbs

oOccasional evening/weekend availability is required.

How to Apply

Please send your cover letter and resume in ONE document to careers@efrytoronto.org. Applicants must list Facilities Coordinator Full time. in the subject line of the email.

We appreciate all applications, but only candidates selected for an interview will be contacted.

Diversity Statement

Elizabeth Fry Toronto is committed to equity and inclusion and encourages applications from Indigenous, Black, racialized, 2SLGBTQIA+, disabled, and other equity-deserving communities. We recognize the importance of lived experience in the criminal justice system and value applications from those with relevant personal insight. We are committed to creating a respectful, barrier-free hiring process. If you require accommodation during any stage of the hiring process, please let us know.

Job Types: Full-time, Permanent

Expected hours: 35 per week

Benefits:

Dental care Employee assistance program Extended health care Life insurance Paid time off RRSP match
Work Location: In person