Job Description

About the Role

The

Facilities Coordinator

plays a key role in improving how our community accesses and uses our rental spaces and studios. You'll help bring fresh energy into areas like the woodshop, printmaking studio, and other creative spaces by creating booking systems, setting up clear policies, and making the spaces easier to use.

This role is about building better systems, improving the experience for renters and members, and helping our non-profit gallery stay organized and protected. It's a hands-on, wide-reaching position that supports the creative work happening here and strengthens our role in the Revelstoke community.

The chosen candidate will meet regularly with the Executive Director, and some front desk cover is required. However, on a day to day basis the right candidate will work independently to complete their tasks.

Key ResponsibilitiesAdministrative Support

Cover the front desk as needed (especially on Sundays and during staff absences) Assist with exhibition changeovers Create internal documentation (e.g., Birthday party package, policies, and info packages) Liaise with external organizations to assess collaboration or feedback opportunities

Formalise Venue Rentals

Develop booking forms and information packages for each rentable space (including capacity, amenities, usage guidelines) Outline private tour offerings (e.g., Curator-led tour with champagne) Evaluate and propose streamlined booking processes Suggest pricing models (including nonprofit options) Help set up a booking system (potentially via Square) Draft rental contracts and policies, including refund, damage, and cleaning policies

Woodshop Management

Review and propose new membership pricing for Board approval Draft and implement an updated woodshop waiver, including signage Plan tool upgrades and improvements Reach out to community members for potential in-kind tool donations

Printmaking Studio Support

Meet with the Printmakers to understand needs and explore improvements Propose membership and pricing models Setup the booking system through Square Brainstorm additional revenue opportunities (e.g., classes, product sales) Outreach for in-kind donations of printmaking supplies.

Facilities Beautification (Minor Focus)

Make light cosmetic improvements to key workshop spaces (e.g. Repainting) Hanging artwork, aprons, signage, and temporary decor Polish kitchen and jailhouse spaces in preparation for workshop season Coordinate with volunteers and the building committee as needed

Qualifications (Required)

Strong administrative and organizational skills Experience in project coordination and/or administration Comfortable working independently and taking initiative Able to work as part of a team and take direction Strong communication and interpersonal skills Comfortable budgeting and pricing

Qualifications (Desirable)

Experience in the arts or non-profit sector Previous facilities coordination experience Comfortable with tools and light facilities work Familiarity with booking systems and/or Square

How to Apply

Interested candidates should submit a

resume and cover letter

outlining their qualifications and interest in the role.

Deadline to Apply:

Midnight September 14, 2025

Send Applications to:

director@revelstokeartgallery.ca

Join us in shaping the future of the arts in Revelstoke!

Job Types: Full-time, Fixed term contract
Contract length: 7 months

Pay: $25.00 per hour

Expected hours: 35 per week

Benefits:

Flexible schedule On-site parking
Work Location: Hybrid remote in Revelstoke, BC