Job Description

:
We are looking for a Facilities Coordinator to join our team on a contract basis in Ottawa, Ontario. In this role, you will oversee various office-related tasks, ensuring the workspace operates smoothly and efficiently. This position requires a proactive individual with strong organizational skills and a customer-focused mindset.
Responsibilities:

• Manage front desk operations, including badge activation and deactivation, and handle service tickets for maintenance requests.
• Coordinate office supplies, including ordering meals, snacks, and beverages, and ensure workplace amenities are well-stocked.
• Prepare and set up lunch arrangements, ensuring cleanliness and order in shared spaces.
• Address minor maintenance issues such as broken sinks and oversee waste disposal and recycling processes, including e-waste management.
• Maintain a clean and organized office environment by emptying trash cans and ensuring meeting rooms are tidy.
• Support meetings by preparing conference rooms and assisting with necessary arrangements.
• Utilize spreadsheets and data management tools to track and organize office operations.
• Provide excellent customer service to employees and visitors, addressing inquiries and concerns promptly.
• Collaborate with the team to enhance training and fire safety procedures as required.

Requirements:

• Minimum of 2 years of experience in a facilities or administrative role.
• Proficiency in Computerized Maintenance Management Systems (CMMS) and related software.
• Familiarity with tools such as Concur, IBM AS/400, Kronos Timekeeping System, and About Time.
• Strong organizational skills with the ability to manage budgets and resources effectively.
• Excellent communication skills, both verbal and written, to interact with employees and vendors.
• Experience in coordinating conference rooms and handling office-related tasks.
• Customer service skills to ensure a positive experience for staff and visitors.
• Ability to work independently and maintain a high level of attention to detail.

Skills Required