Job Description

The Facilities Coordinator supports the day-to-day operations of the hospital's physical infrastructure, ensuring a safe, efficient, and well-maintained environment for patients, staff, and visitors. This role acts as a liasion between frontline staff, contractors, and leadership, and is responsible for administrative coordinator, compliance tracking, and operational support.
Primary Responsibilities:
Systems & Operational Coordination

• Coordinate the use of the Computerized Maintenance Management System (CMMS) to manage and assign reactive and preventive maintenance across the hospital.
• Ensure accuracy and integrity of maintenance data, conduct system audits as requested by the Manager.
• Oversee the generation, posting, and tracking of work orders to support timely completion and accountability.
• Oversee the generation and tracking of purchase order to support timely completion and accountability.
• Managing inventory levels and ensuring compliance with equipment and stock.
• Collaborate daily with the Manager to allocate Facilities Management staff to assignments, develop timelines, and ensure operational priorities are met.
• Coordinating contractor's readiness and compliance to hospital standards.
• Provide regular updates to the Manager on departmental workflows, project progress, and emerging needs.
• Perform additional tasks assigned by the Manager or Director to support departmental operations.

Key & Resources Management

• Oversee the hospital's key management process, maintaining accurate records, processing requests, and working with the locksmith to confirm functionality prior to distribution.
• Support compliance with regulatory bodies and consistency by maintaining and updating Facilities Management policy and procedure manuals in collaboration with leadership and committees.
• Coordinate the purchasing and distribution of Facilities Management and Security supplies, uniforms, and equipment to ensure availability and adherence to standards.
• Maintain training records for Facilities Management staff, coordinating required training to meet compliance and departmental needs.

Wayfinding & Signage

• Oversee hospital wayfinding under the direction of the Director, ensuring accuracy and visibility of signage.
• Coordinate printing, installation, and ordering of corporate signage as required.

Qualifications
Education:

• Recognized degree/diploma in Business Administration or related field required.

Experience:

• Minimum of three (3) years' experience in related field is required.
• Advanced computer skills in word processing, spreadsheet and database software is required.
• Previous direct experience in database inputting and management of Facilities Management specific programs required (card access, parking management systems, security systems, computerized maintenance systems).

Competencies:

• Demonstrated initiative, the ability to organize, prioritize, and co-ordinate work responsibilities independently.
• Demonstrated respect for protocol, professionalism, and confidentiality.
• Demonstrated ability to communicate effectively in English, verbal and written, in situations that may require tact, diplomacy and discretion.
• Demonstrated ability to work efficiently, independently and in a teamwork environment.
• Demonstrated ability to follow deadlines and take instruction.

Other:

• Demonstrates commitment to continued professional and personal growth and development through Continuing Education Programs and Self-Directed Learning Opportunities.

Our Employees Enjoy

• a professional practice environment
• a collaborative atmosphere with emphasis on teamwork
• wellness initiatives
• continuing education grants
• employee recognition and assistance programs
• a competitive salary and benefits package
• equal opportunities for growth and development

Employment Equity
OSMH is committed to diversity and equity in the workplace and welcomes applications from all qualified individuals, including women, visible minorities, Indigenous peoples, persons with disabilities, LGBTQ2S persons and others who may contribute to a diverse workplace.
Accommodation in the Workplace
Orillia Soldiers' Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially.
Health & Safety Responsibilities
OSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability respect and engagement.
All team members must adhere to OSMH's Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.
Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.
As a condition of employment, new employees are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.
Closing Statement
OSMH is a minimal fragrance workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion to interview with the hospital. As a condition of employment OSMH requires professional references, verification of academic training, professional accreditation and evidence of course completion. It is also a condition of employment that all new employees will be required to present an original vulnerable sector check within 90 days of commencing employment and must sign an Offense Declaration upon receipt of an offer of employment.
If you are interested in joining our team, please apply online before 11:59 pm on the posting close date. Incomplete submissions will not be considered. We thank all applicants, however only those selected for an interview will be contacted.

Skills Required