Job Description

Position: Facilities Assistant
Location: Mississauga
Our client in the pharmaceutical industry is looking for a temporary Facilities Assistant to join their team. The principal responsibility of the role would be to support efficient management and proactive maintenance within the office facilities.
Responsibilities:

- Create a welcoming environment by greeting guests, answering phone calls, directing visitors, and taking messages for employees
- Assist with preparing office space for new hires and office moves
- Coordinate visitor parking (when applicable)
- Be responsible for creating and sending courier packages
- With the assistance of the Facilities Lead, process key requests and maintain an a key internal database
- Accept deliveries and distribute them to the intended recipients
- Coordinate deliveries tracking and logging process
- Take customer complaints or issues and pass them on to the Facilities Lead
- Create and distribute company memos through email, letters, or telephone calls
- Schedule and maintain the calendar of facilities department
- Coordinate the booking and setting up of meeting rooms
- Organize and file company documents either electronically or with a paper filing system
- Maintain and update equipment maintenance list to ensure timely preventive maintenance works are carried out for all related systems and equipment
- Respond to service requests with respect to facility breakdowns and follow up on fault reporting duties

Our client is looking for:

- University Degree
- Good understanding of facilities management
- Effective communication, organizational and interpersonal skills, as well as the ability to work under tight deadlines, manage priorities
- Good organizational and time management skill
- Strong competency in MS office and relevant databases and software
- Bilingualism a strong asset
If you think you are the right candidate for this role, please send your resume in Word format to Karen Thomas at karen.thomas@quantum.ca.

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Services de Gestion Quantum Lt\xc3\xa9e

Founded in 1968 in Montr\xc3\xa9al, Quantum has established a strong reputation as the full-service human resource partner of choice for providing unique and effective recruitment solutions that meet our clients complex staffing needs. Our unwavering...

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