Job Description

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Edmonton Catholic Schools is a large urban school division whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The Division is comprised of over 50,000 students and 5,000 employees in 95 schools plus other sites.

Facilitator, Human Resources Operations

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Requisition ID

: 10566

Hours Per Week

: 35

Position

: New

FTE

: 1

Department

: HR Services

No Months Per Year

: 12

Position Status

: Permanent

Employee Group

: OOS

Rate of Pay

: $63,840 - $79,814

Posting Closing Date

: 11/3/25


Edmonton Catholic School Division is seeking a highly skilled and proactive Facilitator, HR Operations to provide executive-level administrative and project support to the Superintendent of Human Resource Services and the Manager of Employee Relations & Employee Health Services. The Facilitator acts as a trusted liaison, managing complex scheduling, preparing high-quality communications, and supporting confidential employee relations processes. This role is central to coordinating priorities, managing executive communications, and supporting strategic HR initiatives.


This is an excellent opportunity for a professional who thrives in a dynamic environment, values discretion, and is passionate about contributing to the success of a mission-driven organization.

Responsibilities:

Executive Coordination

Manage and optimize calendars for HR leadership, including scheduling meetings and prioritizing commitments. Coordinate and draft confidential documentation, contracts, and correspondence ensuring compliance with organizational and legal standards. Coordinate meetings, book meeting facilities and prepare meeting agendas, briefings, and packages; attend meetings and record minutes as needed. Arrange travel, registrations, and logistics for internal and external events; support coordinating and planning special events. Act as the primary point of contact for internal and external communications.

Communications and Projects

Draft and design professional presentations, reports, and dashboards using Microsoft Office, Adobe, Canva, and other platforms. Coordinate a variety of special projects within the department including employee engagement and the department growth plan. Maintain complex spreadsheets and utilize HR systems for data tracking and reporting. Coordinate timelines, deliverables, and documentation for division-wide projects.

Employee Relations Support

Provide comprehensive administrative and logistical support for employee relations processes, including grievances, investigations, and negotiations. This includes scheduling meetings, preparing and distributing documentation, and tracking key timelines and deliverables. Maintain confidential employee relations and labour relations files, ensuring accuracy and compliance with organizational and legal standards. Support the development and finalization of collective agreements by drafting revisions, preparing and distributing finalized documents, and updating internal systems accordingly. Prepare and manage documentation to support grievances, collective bargaining, and other employee relations matters, ensuring timely follow-up on action items resulting from investigations, union discussions, and related processes.

Qualifications

Diploma in Office Administration or related field and at least 5 years of experience in executive support, project coordination, or operations. Experience providing high level executive and leadership support including managing complex calendars. Experience in professional report writing and document production Strong understanding of collective agreements, HR practices, principles, policies and procedures. and privacy legislation including the Protection of Privacy Act (POPA), and the Access to Information Act (ATIA). Working knowledge of electronic Human Resource Information Management systems (HRMI) and record management principles. General knowledge of the Division's administrative procedures, operations and business along with an understanding of the Division's mission and vision in a faith-based environment.

Skills & Competencies

Demonstrates advanced proficiency in Microsoft Office, Google Workspace, Adobe Pro, Canva, and other digital tools, with strong skills in presentation design, report writing, and graphic creation. Excels in calendar management, communication, and organization, while maintaining discretion and professionalism in all interactions. Adaptability to changing priorities, timelines and organizational needs. Proactive problem-solving, and a commitment to service excellence. Ability to build effective relationships, uphold ethical standards, and support continuous improvement across diverse tasks and priorities.

What we offer:

Make a real difference: Your expertise directly impacts the success of the division's administrators, teachers, students, and parents. Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections. Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities. EFAP - Employee and Family Assistance Program. 7 hour workdays, 35 hours per week for a 1.0 FTE. Competitive Salary, Pension and Benefits Package: + 100% employer paid benefits, including Health, Vision and Dental
+ A health and Wellness Spending Account
+ EFAP: Employee and Family Assistance Program
+ Generous paid time off , including vacation, personal days and a scheduled break during the Christmas season.





Edmonton Catholic Schools is committed to maintaining a respectful and inclusive workplace that welcomes and values candidates from diverse backgrounds. We hire employees of all faiths for non-teacher positions.


As a Catholic School Division receiving public funding, our schools and departments are imbued with our Catholic Faith. Candidates are expected to exhibit respect and sensitivity towards our Catholic beliefs and practices embraced by both students and staff.




Edmonton Catholic Schools offers a comprehensive benefits program based on contract status as part of its total compensation package.



Before employment, successful candidates will be required to submit a Police Information Check and Intervention Record Check dated within six months of hiring.



Due to the high volume of applications received, only qualified candidates who are shortlisted will be contacted.