Job Description

Executive Assistant / Personal Assistant to CEO

Full-Time In-Person Vancouver, BC

Location

1450 Creekside Drive, Vancouver, BC

(In-person, Monday to Friday)

Role Overview

Teifi Digital is looking for a highly capable Executive Assistant / Personal Assistant to support our CEO. This is a hands-on, in-person role for someone who thrives in fast-moving environments and is comfortable balancing executive-level support with constant, practical execution.

This role is about removing friction from the CEO's day -- managing time, handling logistics, running errands, keeping the office operating smoothly, and making sure nothing falls through the cracks. It is less about email and more about anticipation, judgment, and follow-through.

The ideal candidate is a self-starter who sees what needs to be done and does it, without waiting for instructions. Over time, this role has the opportunity to grow into broader executive operations or a Chief of Staff-style role, depending on performance and interest.

What You'll Be Doing

Executive & Calendar Support (Primary Focus)

Own the CEO's calendar end-to-end, including scheduling, prioritization, rescheduling, and conflict resolution Actively protect time for deep work, leadership, strategy, and external relationships Coordinate meetings across internal leadership, clients, partners, and external stakeholders Ensure the CEO is prepared for meetings with agendas, context, and relevant background
Ongoing Errands & Hands-On Support (Daily)

Run errands frequently and proactively (pickups, drop-offs, supplies, equipment, food, documents, etc.) Be available to handle last-minute or time-sensitive requests throughout the day Support both business-related and limited personal tasks for the CEO Ensure small tasks never become distractions for leadership
Office & Environment Management

Keep the office running smoothly day to day Manage office supplies, snacks, and basic facilities needs Coordinate service providers, deliveries, and office-related logistics Act as the go-to person for on-the-ground issues that need immediate resolution
Travel, Events & On-the-Ground Support

Coordinate travel logistics and itineraries for the CEO Support in-person events, leadership offsites, and partner meetings Occasionally travel with the CEO or leadership team when required
Cross-Functional Coordination

Act as a connective layer between the CEO and senior leadership Track action items and help ensure follow-through across teams Help unblock execution when leadership involvement is required
Operational Leverage & Initiative

Identify inefficiencies in scheduling, office operations, or workflows and improve them Take ownership of ad-hoc projects that reduce executive and leadership friction Maintain strict confidentiality and exercise sound judgment at all times
What This Role Is Not

Not a remote role Not a pure inbox or email-management position Not a narrow job -- flexibility and ownership are essential
Who You Are

A self-starter who takes initiative without being asked Highly reliable, organized, and detail-oriented Comfortable running errands and handling practical tasks as a core part of the role Calm under pressure and trusted with sensitive information Enjoys being in-person and close to leadership and decision-making
Experience & Background

We care more about judgment, reliability, and initiative than job titles.

Strong candidates may come from backgrounds such as:

Executive Assistant or Personal Assistant Film / Production Assistant Nanny or Household Manager Operations or logistics support in a fast-paced environment
Requirements

3+ years experience in a high-trust, high-responsibility support role Strong calendar management and scheduling experience (or equivalent logistical responsibility) Excellent communication and organizational skills Valid driver's license and access to a reliable vehicle Comfortable running errands throughout the day (mileage reimbursed) Willingness to provide occasional weekend support, with flexibility during the week
Work Structure & Flexibility

Full-time, in-person role (generally 9-5) Flexibility expected on both sides -- some evenings or weekends may be required, balanced with flexible scheduling
Why Teifi

Work directly with the CEO of a fast-growing Shopify enterprise partner Be part of a highly ambitious, in-office leadership team Exposure to strategy, partnerships, and complex problem-solving Clear runway to grow into expanded executive operations or Chief of Staff responsibilities
Job Type: Full-time

Pay: $25.00-$32.00 per hour

Expected hours: 40 per week

Benefits:

Dental care Extended health care Flexible schedule Mileage reimbursement On-site parking Paid time off
Experience:

Executive/Personal Assistance or Film Production Support: 3 years (preferred)
Work Location: In person

Expected start date: 2026-01-07