Job Description

Rollins Machinery, a lower mainland-based equipment distributor, is currently looking for a dedicated and detail-oriented Executive Sales Assistant to join our team, for a temporary position at our Chilliwack facility (covering an 18-month maternity leave). In this role, you will be responsible for supporting the Branch Manager and Agricultural Sales Team. The ideal candidate will have previous experience in an Administrative Assistant position. Understanding of inventory and sales logistics are considered an asset.

RESPONSIBILITIES

• Executive Assistant to Branch Manager and Agricultural Sales Team
• Reviewing and closing sales
• Registering sold units for warranty
• Distributing monthly programs and targets to Sales Team
• Inventory management
• Dealer Admin for OEM Portals
• Assist with onboarding employees at branch location
• Freight arrangements
• Managing Agriculture online ads/inventory
• Calendar management, travel arrangements, meeting coordination and preparation, email management, and ad hoc tasks
• Meeting minutes for executive and board meetings
• Support with preparing for presentations and tradeshows
• Communication with vendors and manufacturers
• Some basic bookkeeping (can be taught if no experience in this) and support accounting department

REQUIRED EDUCATION, SKILLS AND QUALIFICATIONS

• Post-secondary education in Administration or Business is an asset
• Proficient in Microsoft products (Outlook, Word, Excel)
• High level of organization and adaptability
• Friendly, confident, respectful demeanor
• Ability to work in a close team environment
• Excellent attention to detail and a positive attitude, with good interpersonal skills
• Advanced proficiency in English (oral & written) is necessary for this position, for effective communication with customers, the service team and other branch personnel

COMPANY PROFILE

Rollins is proud to be a Canadian, locally owned company, and has been in business since 1946. We are a multi-industry, multi-line dealer selling equipment to Municipalities, Farms, Golf courses, and Private contractors in markets that include refuse, sewer & water, sports turf, agriculture & roadside maintenance. Rollins is continually looking to expand on our local footprint here in BC. We recently added the Kelowna branch to complement our existing locations in Langley, Chilliwack and Chemainus.

JOIN OUR TEAM!

Rollins provides a competitive salary and an attractive Health, Vision and Dental benefits package.

Resume and cover letter required.

NO PHONE CALLS please.

We thank all that apply, however only short-listed candidates will be contacted.

Please visit our website at www.rollinsmachinery.com to learn more about us.

Job Types: Full-time, Fixed term contract
Contract length: 18 months

Pay: $52,000.00-$56,000.00 per year

Benefits:

• Casual dress
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Do you currently live in Chilliwack, BC, or within a reasonable driving distance?

Experience:

• Administrative: 5 years (preferred)

Work Location: In person

Application deadline: 2025-03-14
Expected start date: 2025-03-24