Job Description

About Us

This is your opportunity to join a fast-growing online wellness + self-development company.

Are you interested in topics like personal growth, astrology, and breathwork? Do you want to use your skills to support people in their transformation, joy, and fulfillment?

Our remote, membership-based company is dedicated to inspiring personal transformation through immersive online experiences. For over six years, we've built a vibrant Kajabi community that values genuine connection and mindful design. From memberships and online retreats to an expert-led podcast, our small team thrives on creativity and growth.

We're looking for a detail-oriented, tech-savvy Executive Assistant who can wear multiple hats and grow with our expanding business. You'll handle customer service, project coordination, and communication with our guest experts, while also building the marketing tech that powers our launches (think sales pages, funnels, and automations).

This Role Is Perfect For Someone Who:

Is a systems thinker.

You're the Type-A, ultra-organized person who has a system for everything and loves creating them for others.

Thrives on making things run smoothly.

You love being the behind-the-scenes coordinator who makes magic happen.

Can hold a lot of moving pieces.

We have a layered system with multiple steps across several different platforms. You're someone who can track the details without letting things slip through the cracks.

Gets excited about marketing tech.

Building a sales page or setting up an automation sounds exciting to you.

Wants to support a founder.

You'll make life easier for our CEO so she can leverage her time on high-impact work.

Thrives in a heart-centered, mission-driven environment.

This isn't corporate. We're a small team building something meaningful.
What You'll Do

The role of Executive Assistant is one of the most integral in our organization. You'll work quickly and thoughtfully to help the team grow the company. Here's what a typical week might look like:

Customer Service & Member Support

Answer all customer questions that come through email (accuracy, clarity, and efficiency matter) Handle customer complaints with grace Troubleshoot basic tech issues (login problems, payment questions, access issues) Pause, cancel, and reactivate memberships as needed
Project Coordination & Expert Communication

Manage the CEO's schedule, expenses, and communications (meetings, calls, invitations, events) Collect and drive a list of key decisions CEO needs to make each day Maintain project tracker for events, podcasts, launches, and content creation Coordinate with experts and podcast guests (scheduling, follow-ups, asset collection) Attend Monday team meetings and take notes/action items for the team
Systems & Processes Organization

Create and update workflows in Notion, documenting everything clearly Track metrics and create reports Support the team in various tasks as they arise
Marketing Tech

Build and update opt-in pages, landing pages, and sales pages Create email automations and manage sequences during launches Setup/Manage funnel automations, on multiple plateforms Use Zapier to integrate our tool stack Troubleshoot automation and funnel issues Update content on our website (Kajabi, Squarespace, Showit), including events, blogs, and podcasts Communicate with the platforms' tech support when issues arise outside your scope
Required

3+ years of experience

in a support or administrative role (virtual experience preferred). This is not entry-level.

Strong written communication skills

with a focus on clarity and warmth

Ability to learn new technology quickly

--you're not afraid of figuring things out

Highly detail-oriented.

You can manage multiple incoming requests and ensure nothing falls through the cracks. Requests from clients, members, and guests are different every day.

Naturally organized.

Files, tasks, schedules, and information--you keep it all in order without breaking a sweat.

Self-directed.

Once established, you can anticipate what needs to be done with little direction.

Reliable home office setup

with high-speed internet

Availability for busy seasons.

We have one major event each year that requires "all hands on deck" for about three months--including some weekends and limited vacation requests during that time.

Interest in personal development or spiritual growth.

You'll be working with transformational content daily!
Preferred (But Not Required)

Experience with Kajabi, Notion, Kit (ConvertKit), Zapier, or similar platforms Background in membership communities or online business Experience with email marketing or sales funnels An eye for graphic design (Canva) Familiarity with topics like astrology, yoga, meditation, or breathwork
Work Details

Hours:

20-30 hours per week

Location:

100% Remote (US-based preferred for timezone alignment)

Communication:

We collaborate via Slack, Zoom and Loom throughout the week

Starting Pay:

$18-$24/hour USD (depending on experience)

PTO:

7 paid holidays of your choice (accrued through the year)

Perks:

Multiple bonuses throughout the year, free membership, access to all courses and events

Why You'll Love Working With Us

This isn't just another job. You're joining a mission-driven business at a pivotal growth moment.

Work directly with the founder

and learn from her online-entrepreneurial journey

See the impact

of your work (members transforming their lives every day)

Grow your skills

rapidly (we'll invest in training you for the role you want)

Have creative input

(your ideas for optimization and improvement are welcome)

Flexible lifestyle

(work from anywhere, set your own hours within reason)

Be part of a movement

(we're building something bigger than a business)

Job Type: Part-time

Pay: $18.65-$36.98 per hour

Expected hours: 20 - 30 per week

Benefits:

Company events Flexible schedule Paid time off Wellness program Work from home
Experience:

Support or administrative role: 3 years (required) Kajabi: 1 year (preferred) Notion: 1 year (preferred) Website maintenance: 1 year (preferred) Membership: 1 year (preferred)
Work Location: Remote

Application deadline: 2025-12-12