Job Description

Competition # : 39234

Department: Executive Council Office

Location: HALIFAX

Type of Employment: Term

Union Status: Exclusion - Non Union - NSPG

Closing Date: 5/29/2023 (Applications are accepted until 11:59 PM Atlantic Time)

About Us

The Executive Council Office (ECO) leads the execution of government\'s mandate and ensures alignment of priorities through objective analysis and advice to the Executive Council (Cabinet) and its committees. ECO supports Cabinet by facilitating government\'s decision-making process; delivering clear direction to departments; developing and advancing corporate priorities and plans; and providing corporate leadership for agencies, boards, and commissions. ECO also provides operational support to the Office of the Premier and operates the Nova Scotia Gift Bank.

About Our Opportunity

As an Executive Correspondence Coordinator, you will be responsible for managing the corporate executive correspondence system and coordinate all incoming and outgoing correspondence, including routing of response requests to all government departments, on behalf of the Office of the Premier.

Primary Accountabilities

Some of the primary accountabilities of the role include:

• Management and tracking of all incoming and outgoing correspondence (external from various stakeholders and internal to government) by coordinating the overall response including recording, routing, follow up on outstanding issues, and preparing the correspondence for signature, scanning, and filing;
• Provide training to all departmental ministerial correspondence coordinators regarding protocols and processes and required content for Premier\'s Office correspondence, logging of invitations and meeting requests into the events management system and coordinating event planning with Ministers who may be assigned to attend an event in the Premier\'s absence;
• Draft correspondence, proclamations, and messages of welcome on behalf of the Office of the Premier; and
• Other administrative duties may be required.

Qualifications and Experience

This may be the right opportunity for you if you graduated from a recognized secretarial course or have a Business or Office Administration Diploma and at least two years of administrative experience in a public sector or legal environment. An equivalent combination of training and experience may be considered.

Strong time management skills with an ability to prioritize under tight deadlines are required. Exceptional communication and relationship building skills are necessary to liaise with key departmental representatives and the public.

As the ideal candidate you must be able to analyze situations thoroughly and solve problems independently. You have a high degree of professionalism, tact and diplomacy and demonstrate a high level of confidentiality. You have previous experience exercising sound judgment and maintaining a high degree of attention to detail. Proficiency with MS Office and web-based applications are required.

Leadership competencies required at this level of work are: Analytical Thinking, Adaptability and Flexibility, Attention to Detail, Client Orientation, Effective Interactive Communication, Initiative, and Intercultural and Diversity Proficiency.

Equivalency

Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.

Benefits

Based on the employment status and union agreement, the Government of Nova Scotia offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs. Click to learn more about our various benefits offerings and eligibility criteria.

Working Conditions

Office environment; may be required to work outside of regular work hours.

Additional Information

This is a Temporary fourteen (14) month opportunity with an anticipated end date of August 26, 2024. The appointment status (temporary) is dependent on the start date of the successful candidate.

What We Offer

• Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
• Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
• Mentorship through iNSpire; a new formal, interdepartmental mentorship program that connects employees so they can gain knowledge and experience to support their career development.
• Countless Career Paths for Nova Scotians.
• Department Specific Flexible working schedules.

Pay Grade: EC 05

Salary Range: $1,874.72 - $2,343.39 Bi-Weekly

Employment Equity Statement:

Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.

Current government employees may access this posting through the link below:

Offer of employment is conditional upon the completion of all applicable background checks and confirmation of credentials, the results of which must be satisfactory to the employer. We thank all applicants for the interest, however, only those selected for an interview will be contacted. All questions and concerns may be directed to Competitions@novascotia.ca.

Government of Nova Scotia