Job Description

Applicants are to submit a cover letter and resume via email Purpose of the position: The Executive Coordinator supports the President & CEO, the Board of Directors, manages grant application process, Foundation Human Resource Management needs, planning support, policy design and development and where appropriate serves as back-up for several Foundation positions. Scope
The Executive Coordinator reports directly to the President & CEO. Responsibilities
The Executive Coordinator supports the President & CEO and seeks to manage the governing policies and procedures of the Foundation. The responsibilities of the Executive Coordinator include but are not limited to:

• Supports the President & CEO and Board of Directors. Attends Board Meetings as Recording Secretary.
• Provides Human Resource functions. This may include but not limited to performance review facilitation, funding applications, policy and procedure, recruitment and screening, and Health and Safety activities of the Foundation.
• Facilitate the annual Operational Plan, including logistics for a planning day, extensive plan draft review and preparation of summary documents/presentations.
• Coordinate the Family CARE Grant and regular Foundation Capital Grants receipt and evaluation.
• Participate in Committees and Sub-Committees of the Health Sciences Foundation where directed by the President & CEO.
• Participate in Committees of the Board of Directors as directed by the President & CEO.
• Coordinating education and training sessions for staff.
• Assist in the design, development and maintenance of the policies and procedures of the Foundation.
• The Executive Coordinator must have the discretion to work in an environment with sensitive and confidential information is managed in an appropriate manner.

Knowledge, Skills & Abilities

• Above average communicator \xe2\x80\x93 both written and oral.
• Knowledge of confidentiality and sensitivity to a variety of populations and situations including patients and their families, donors, recognition programs.
• Superior interpersonal skills are imperative.
• Strong time management and organizational skills
• Able to handle multiple projects with competing timelines.
• Maintains a customer service focus in all interactions with Foundation constituencies including, but not limited to, donors, volunteers, board members, patients and Health Sciences Centre staff.
• Ability to provide appropriate stewardship and cultivation to various constituencies including but not limited to donors, volunteers and community members.
• The ability to work comfortably in Microsoft Office, including Word, Excel and Power Point
• Familiar with corporate emails and electronic calendars
• The ability to operate office equipment (i.e. copiers, computers, printers) is also required.
• Technical knowledge of videoconferencing applications and multimedia equipment
• Raiser\xe2\x80\x99s Edge is an asset.
• A G-class driver\xe2\x80\x99s license and access to a reliable vehicle is required.
• Flexibility in work hours and locations is essential to the success of this role.

Qualifications
The Executive Coordinator will have completed post-secondary education, preferably in one of the following areas:

• Business Administration
• Human Resources
• Marketing
• Public Relations
• Communications
• Fundraising
• Social Sciences (including Psychology and Sociology)
• Ideally have a minimum three (3) years experience in fund development, office administration or related work.

Other Information:

• Salary range: $53,035.84 - $66,301.04
• Work hours: 9AM \xe2\x80\x93 5PM, Monday through Friday. Some after-hours required on a monthly basis.
• Defined Benefit Pension Plan
• Paid vacation
• This position will have a 9 month probationary period
• Workplace is a physical location inside Thunder Bay Regional Health Sciences Centre.
• Professional development supported
• Police Criminal Record Check upon hire is required
• Successful candidate must show proof of double COVID-19 vaccinations. Must also provide up to date immunizations

Job Types: Full-time, Permanent Salary: $53,035.84-$66,301.04 per year Benefits:

• Company pension
• Dental care
• Extended health care
• Life insurance
• Paid time off
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person