Job Description

EXECUTIVE ASSOCIATE

PRESIDENT & CEO OFFICE

Do you love working with people, supporting an Executive member and interacting with them to support their success and solve problems? Do you excel at managing a variety of administration processes? Do you want to work in a rewarding senior executive administration position?

The Executive Associate provides the full range of business administration and support to the Office of the President and CEO as required. This position will require excellent organizational skills, decision-making capabilities, and relationship building skills with a range of stakeholders including the Executive team, staff, faculty, students, board members, and community members. This position requires a high level of learning agility, initiative, and interpersonal skills.

The position will play a key role in building and sustaining internal and external relationships, as this position requires frequent and collaborative interaction with the Executive Team, external partners, and senior management leaders across the college.

HOW YOU MAKE A DIFFERENCE

• Provide a full range of business administration and coordination to the President and CEO and Chief of Staff, Director of Strategy.
• Anticipate the President's needs in meeting scheduling and other commitments.
• Actions request for briefings, speeches, and other background documents, and reviews them from a quality assurance perspective prior to facilitating approval from the Chief of Staff and President and CEO.
• Manage the President's calendar and follows up on action items, adjusting priorities and coordinating appointments with internal and external stakeholders.
• Organize administrative process workflows such as the President's vacation, travel, expense claims, and procurement.
• Organize events and administration of meetings including agendas and minutes.
• Review and analyzes reports, studies, and position papers and prepares draft briefing notes for the Chief of Staff.
• Keep the Chief of Staff informed of issues or emerging trends.
• Assist in the preparation of materials for various committees.

WHAT YOU BRING

• A diploma, preferably in administration or business; Bachelor's degree considered an asset.
• 10+ years' related executive administrative experience preferably within an Executive office.
• We will consider combination of education and related experiences.

WHAT MAKES YOU A DIFFERENCE MAKER:

As a difference maker you bring:

• Advanced Microsoft office suite skills, particularly with Microsoft Excel, Word, PowerPoint, Outlook, Teams, and SharePoint, as well as other web based applications.
• Excellent organizational skills.
• Resourcefulness and strong ability to work independently with minimum supervision, taking initiative and being proactive in work approach.
• Excellent interpersonal skills: ability to work collaboratively and build/maintain relationships with other stakeholders, including all levels of management, staff, faculty, external contacts, and customers.
• Attention to detail and strong ability to use independent judgement, discretion, and diplomacy.
• A high level of sound and independent judgement, reasoning, discretion, and business acumen.
• Positive attitude, strong team player, and a high degree of personal professionalism.
• Ability to maintain strict confidentiality at all times.
• Ability to synthesize information quickly and exercise judgement in changing and politically sensitive situations.
• Excellent planning, organizational, financial management, and project management skills.
• Excellent written and verbal communication skills.

SALARY: $58,681 - $75,225 reflective of what you bring AKA your education and experience. This is a full-time permanent position with immediate access to our great pension and benefits program.

COMPETITION NUMBER: 2022-3704

CLOSING DATE: October 30, 2022 at 11:59 PM MDT

Apply to become a NorQuester: If this opportunity delights you and your expertise will shine in this role, we invite you to apply for this position online by uploading your resume and cover letter combined as one document.

Psst: Only candidates shortlisted for an interview will be contacted and we'll make sure to do this within 28 days of the closing date.

Difference Makers. If we were to describe what NorQuest College is, we'd say these two words. We are so fundamentally driven in our mission to make a difference to our students, our community, and to our fellow NorQuesters, that it guides what we do, who we meet, and where we are headed.

So how do we make differences?

• We empower NorQuesters. When it comes to working, it's up to you to decide where (on campus or from another location) and how you work. NorQuesters are expected to embody our Qs--lead from where you are, be dependable, find ways forward--to name a few, but how you do that is your choice!
• We unlock potential. Whether its newcomers to Canada who want to improve their English, students who want to complete their academic upgrading, learners pursuing post-secondary education, or anyone who wishes to strengthen their skills through professional development, our passion to educate touches people of all levels and all backgrounds.
• We strengthen Alberta. From our graduates who hit the ground running, to our partnerships with government, industry, and business, to our commitment to communities, including a dedicated focus on Indigenous communities, we contribute to our province and make it stronger. We strive to be an employer of choice for First Nations, Metis and Inuit people in Canada by leading, supporting, and being an ally through our work toward decolonization, reconciliation, and Indigenization.

And that's a snapshot of how we are Difference Makers. But there's so much more to us and we invite you to !