Job Description

Job Posting - Executive Assistant

(Part-Time / Casual)

Position Title:

Executive Assistant (Part-Time / Casual)

Department:

Administration

Employment Type:

Part-Time / Casual (as needed, including holiday coverage)

Location:

Municipality of Miramichi River Valley

Position Summary

The Municipality of Miramichi River Valley is seeking a highly professional and adaptable

Executive Assistant

to provide administrative support to the Chief Administrative Officer (CAO) and municipal staff on a part-time, as-needed basis. This role is critical in ensuring the efficient operation of the municipal office, including coverage during holidays, staff absences, and peak workload periods.

Key Responsibilities

Provide comprehensive administrative support to the CAO and municipal staff. Prepare, format, and proofread correspondence, reports, and other official documents with a high level of professionalism. Create and manage spreadsheets, databases, and presentations using Microsoft Word, Excel, and PowerPoint. Research potential funding opportunities and assist with grant application preparation for municipal projects. Serve as the first point of contact for the public, answering calls, responding to inquiries, and welcoming visitors in a courteous and professional manner. Maintain accurate and organized filing systems, both electronic and paper-based. Assist with scheduling, meeting coordination, and preparation of minutes as required. Perform general office duties to support the efficient daily operations of the municipal office.

Qualifications and Requirements

The successful candidate will possess:

Office Administration Certificate with a minimum of two years' experience in office administration, or an equivalent combination of education, training, and experience. Proficiency in correspondence, record keeping, spreadsheets, and word processing. Exceptional interpersonal, communication, and customer service skills. Strong organizational and prioritization abilities, with the capacity to manage multiple tasks, accurately enter data, and work independently. Flexibility and adaptability in a dynamic work environment. Ability to work collaboratively in a team environment. High level of initiative, sound judgment, and the ability to operate with minimal supervision. Must be bondable. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint). Availability to attend evening and/or weekend meetings or events as required. Bilingualism considered an asset.

Work Conditions

Office environment with frequent interaction with the public and municipal staff. Part-time, casual schedule: hours will vary based on operational requirements, holiday coverage, and workload demands.

Compensation & Benefits

Wage: To be determined based on experience and qualifications

How to Apply

Qualified applicants are invited to submit a cover letter and resume to:

Tina Hayes, CAO/Clerk

Municipality of Miramichi River Valley
Email: office@mrvrc.ca
Mail: 12 South Bartholomew Road, Blackville, NB E9B 1N2

Application Deadline:

September 26, 2025

The Municipality of Miramichi River Valley is an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Type: Part-time

Pay: $20.00-$25.00 per hour

Expected hours: 40 per week

Work Location: In person