Job Description

This is a critical senior role that provides comprehensive administrative and strategic support to our Owner, with a mix of personal assistance and business-related operational endeavours and administrative management of overall affairs, including some charitable, investment, and Board exposure. Previous work experience in the HNW space is required.

Your primary focus will be in supporting and organizing our Owner with inbox management, scheduling, and some travel arrangements.

Additionally, there will be the coordination and file management of investment paperwork, Insider reporting as required, portfolio position updates, and funds transfer coordination. Some investment knowledge and experience would be ideal.

You will have the opportunity to liaise with a broad range of senior advisors (financial, insurance, legal), and executive management and Board members at investee companies, as well those prospecting for investors or donors.

As well, there will be some administrative work required for a related company, including a measure of HR administration, purchasing, and accounts payable/receivable management.

A great opportunity exists to broaden your scope, add value, share your expertise and fresh insight, and benefit from a wide variety of interesting work every day.

What We Offer:

Remote-first role. However, candidates are required to have a suitable home-office area and must currently reside in Vancouver/Lower Mainland/Fraser Valley area to accommodate ad hoc in-person meetings. Non-negotiable. 40-hours/week, base pay range between $75,00-$90,000 Employer-paid group benefits package, plus Health/Wellness Spending Account. 3 weeks vacation. Employer RRSP contributions of up to 5%. Personal/leadership growth allowance; safety and ergonomics budget for your home office. In-person team building and social events.
Octaform is a small company that is punching well above its weight in revenue, market share, and large-scale international containment projects. We stand behind our "project delivery with certainty" quality statement. We've spent the past couple of years working hard on our corporate culture and renewed raison d'etre since moving to a remote working business model. And it's working!

We want every one of our employees to be excited to show up, invest their time, energy and efforts and feel valued by what they do to contribute to our Team. In turn, we strive to provide meaningful work and opportunities for those contributions, and care for, compensate well, and invest in our Team, so they can leave work for the day satisfied and go home to a good life.

Our core values include: excellence, integrity, innovation, and collaboration. If these values align with yours, that's important to us and should be to you! This is what our culture looks like:

Wellness/well-being, along with safety, are not just lip-service but actively promoted. Continuous learning is supported. All voices are heard, so speak up. Intrapreneurship is encouraged. If you need support and assistance on work, home, or personal fronts - reach out. What you do matters.

What You Offer:

Candidates must currently reside in the Vancouver/Lower Mainland/Fraser Valley area to accommodate a regular cadence of in-person meetings in Vancouver. Previous work experience in the HNW space is required. High degree of discretion and confidentiality. Ability to work independently, self-directed and self-motivated, holding yourself and your work to a high standard. Professional and mature, confident in your broad skillset and range of work/life experiences; good attitude, teachable. Takes on new challenges; ability to manage projects from start to finish, successfully coordinate various stakeholders. Proactive; manages complex tasks efficiently, ability to multitask/change focus adeptly and prioritize astutely. Adaptable, resourceful; can cope with ambiguity Good memory - you will be the historian; detail-oriented, organized Polished communicator across all mediums; well versed in MS Outlook, Word, Excel.
If this sounds like you, we'd love to hear from you! Please send your resume with cover letter indicating how and why you think you'd be a good fit for this role and our team!

We thank all applicants for their interest in this role; however, only qualified applicants will be contacted to pursue this opportunity further.

Job Type: Full-time

Pay: $75,000.00-$90,000.00 per year

Benefits:

Dental care Extended health care Wellness program Work from home
Application question(s):

Do you have previous experience in the HNW space? Did you include a cover letter with your resume? Do you currently live in the Vancouver/Lower Mainland/Fraser Valley area?
Work Location: Remote