Job Description

About Us:

Above Food & KF Group of Companies are Regina-based dynamic and innovative food, agriculture and environmental companies dedicated to regenerative agriculture, sustainable food technologies and a carbon free healthier world. We are seeking a highly organized and proactive Executive Assistant & Project Manager to support our Executive Vice President and CFO in being a key co-manager in the operations and success of our many businesses.

Description

We are seeking a highly organized and detail-oriented professional to serve as both an

Executive Assistant & Project Manager to the CFO

. This unique dual-role position requires someone who can seamlessly balance project management responsibilities with executive-level support. The ideal candidate is proactive, resourceful, and capable of handling sensitive information with professionalism and confidentiality. Our successful candidate will have meticulous and exceptional communication, writing, organizing, and liaison skills, administrative project coordination skills and be an expert in computer and software navigation and utilization, reporting, media content and presentations.

This position is being offered on a full-time basis, working from our offices in downtown Regina and/or virtually and remote. Salary commensurate with experience.

Skills

Have the ability to multi-task and to prioritize tasks.

Have solid knowledge of Microsoft Office and administrative skills.

Have exceptional organization, time management and administrative skills.

Understand the importance of accuracy and attention to detail.

Be able to work independently with little instruction.

Produce reports, presentations, and slide decks.

Strong computer literacy.

Approachable and collaborative, building strong working relationships.

Proficiency in English.

Independently manager project coordination and completion skills

Have strong written and verbal communication skills.

Practice professional discretion.

Innovative, identifying and making process improvement recommendations.

Thorough and accurate, with a strong attention to detail to ensure quality work while addressing many tasks simultaneously.

Excellent proficiency in using Microsoft Office (Word, Excel, PowerPoint etc.).

Skills with Adobe and Photoshop or other image/document editing programs.

Familiarity with LinkedIn, Facebook, and other equivalent forms of social media.

Independent and confident, able to organize, prioritize, and proficiently complete multiple tasks while dealing with frequent interruptions and tight deadlines.

Adaptable, able to meet new challenges as they arise.

Displays high levels of professionalism and discretion.

Ability to juggle multiple activities and work under pressure.

Experience

Have 4 or more years of executive assistant and program management experience in a high-performance office environment; or have 3 years or more experience as a legal assistant or administrative manager with specific experience in day-to-day business operations.

Proven record of project completion and close-out.

Duties

Provide high-level, accurate, fast-paced support and independent coordination.

Support and co-manage with the CEO various special projects, research assignments and business development initiatives to drive strategic objectives.

Prepare and key in correspondence, legal agreements, and business contracts.

Prepare messaging and communication of strategic initiatives.

Coordinate and manage service providers in the design of multimedia content such as press releases, websites and presentation decks.

Coordinate and support in preparation of various legal documents (MOUs, LOIs, etc.)

Review and proofread documents and correspondence to ensure compliance with procedures and grammatical usage.

Coordinate the preparation of financial spreadsheets and reports, contracts, and documents for internal and external meetings.

Contribute to the administration efficiency efforts by accomplishing related tasks as needed.

Coordinate and follow up on all communications in a professional and thorough manner.

Conduct regulatory and legal research.

Contribute to the legal administration efficiency by accomplishing related tasks as needed

Coordinate and follow up on all communications in a professional and thorough manner

Learn and become familiar with all companies under corporate umbrella of Nature's Ledger

Prepare, distribute, present and organize correspondence, documents, minutes, reports and business contracts

Creating closing binders to complex corporate transactions

Review and proofread documents and correspondence to ensure compliance with legal procedures

Follow procedures and frequently control confidential materials and documents.

Participate in business origination and organization.

Manage expense reports, track budgets, and assist in financial reporting as needed.

Point of communication and relationship maintenance with Board of Director Members.

Prepare internal work dockets.

Application Guidelines

For consideration, interested applicants should submit the following documents:

1. Cover letter

2. Current resume/CV

Job Type: Full-time

Pay: $75,000.00-$100,000.00 per year

Benefits:

Dental care Flexible schedule Life insurance Vision care
Work Location: Remote