Job Description

Overview

We are seeking a highly organized and proactive

Executive Assistant / Office Manager

to support our executive team and oversee daily office operations. This role requires a professional with strong administrative skills, excellent communication abilities, and proficiency in various office software. The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple tasks efficiently in a fast-paced environment.

Responsibilities

Proactively manage administrative and operational tasks to support executives and the broader team Anticipate needs, flag issues early, and propose solutions before being asked Coordinate calendars, meetings, travel, and logistics with attention to detail Handle internal communications, follow-ups, and action items to ensure nothing falls through the cracks Maintain organized records, documents, and systems Oversee office operations (supplies, vendors, invoices, basic facilities coordination) Assist with special projects and process improvements as the company grows Act as a reliable point of contact who can be trusted with sensitive information

Experience

Previous office experience or administrative support roles preferred. Familiarity with Accounting Systems (Odoo/Quickbooks etc), Microsoft Office Suite (Word, Excel, PowerPoint), and Google Workspace is highly desirable. Experience with bookkeeping, data entry, filing systems, and front desk management is a plus. Strong sense of ownership and accountability Naturally proactive--comfortable taking initiative without constant direction Excellent organizational and time-management skills Clear, professional communication (written and verbal) Ability to prioritize, adapt, and stay calm in a fast-paced environment Problem-solver mindset with attention to detail Tech-savvy and comfortable learning new tools and systems Experience in an administrative, office management, or executive support role is a must Proven customer service skills with a friendly demeanor and excellent communication abilities. This position offers an opportunity to work in a dynamic environment where your organizational talents will be valued and utilized daily. We seek a dedicated professional eager to contribute to our team's success through exceptional administrative support.

What We Offer

Company-wide Growth-by-Sharing Bonus Monthly Bonuses based on Key Performance Indicators (KPIs) Annual review with salary increases based on performance and merit Comprehensive health insurance plan including coverage for dental, vision, prescription, etc) Opportunity for advancement in a fast-growing company A supportive, dynamic, and collaborative team environment Free cafe drinks on demand
Job Types: Full-time, Permanent

Pay: $60,000.00-$80,000.00 per year

Benefits:

Dental care Extended health care Life insurance Mileage reimbursement On-site parking Paid time off Profit sharing Vision care
Ability to commute/relocate:

Tillsonburg, ON: reliably commute or plan to relocate before starting work (required)
Experience:

Office Administration: 2 years (required)
Work Location: In person