Job Description

About Us:

We are a fast-growing company with multiple business ventures in education and childcare. Our leadership team is seeking a highly organized, detail-oriented

Executive Assistant with strong bookkeeping experience

to provide operational and administrative support. This role is ideal for someone who thrives in a dynamic environment, can manage competing priorities, and has a strong foundation in financial recordkeeping.

Responsibilities:

Provide direct support to the executive team through calendar management, email correspondence, and task coordination. Maintain accurate financial records, including accounts payable/receivable, invoicing, payroll preparation, and reconciliations. Prepare financial reports and summaries for leadership review. Assist with budgeting, expense tracking, and forecasting. Coordinate meetings, take minutes, and ensure follow-up actions are completed. Manage sensitive information with the highest level of confidentiality. Support special projects and other administrative duties as needed.

Qualifications:

Proven experience as an Executive Assistant, Administrative Assistant, or Bookkeeper. Strong proficiency with QuickBooks, Excel, and Google Workspace (Docs, Sheets, Drive). Solid understanding of accounting principles and bookkeeping best practices. Exceptional organizational and time-management skills. Strong written and verbal communication abilities. Ability to handle multiple priorities in a fast-paced environment. High level of discretion and professionalism.

Preferred Qualifications:

Experience working in small to mid-sized businesses. Post-secondary education or certification in bookkeeping, accounting, or office administration.

Compensation & Benefits:

.

Extended health and dental benefits. Opportunities for growth within a rapidly expanding company. Positive, team-oriented work environment.

Schedule:

Monday to Friday, full-time

How to Apply:

If you have gotten this far and believe you meet all the requirements of this position, please email to shaun.tyers@codeninjas.com with your resume and a cover letter outlining your application

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: No less than 35 per week

Application question(s):

What personal and professional goals do you hope to accomplish by taking on this position? Tell us about your bookkeeping experience. What specific tools or systems have you used, and how have you applied them in past roles? This role requires balancing executive support and bookkeeping tasks. How do you prioritize your work when multiple deadlines compete for your attention? What motivates you to stay organized and detail-oriented in your work? Can you give an example of when your attention to detail prevented an error? Why are you specifically interested in working with our company, and how do you see yourself contributing to our growth?
Work Location: In person