Job Description

Company Description

Publicis is an omni-channel communications agency with over 600 employees across our Canadian operations. The office is the largest in our industry in Canada and boasts talent across various disciplines of marketing and advertising expertise. Publicis carries a balanced split of Canadian, U.S. and Global clients for which we are Agency of Record. Publicis supports a range of D&I actions through our Driving Change team as well as giving back to the community through a long-standing participation in the Out of the Cold Program. With a strong, active and familial culture, Pub United is the agency\'s social club, hosting events as wide reaching as Curling, Trivia Nights and more.



Executive Assistant help an organization through admin-related projects, calendar management, supporting staff events, and assisting senior staff in various tasks. To ensure success as an Executive Assistant you should be committed to providing attentive support for internal and external parties and be skilled at various office tasks. Top-notch Executive Assistants are courteous, proactive, and well-organized professionals who bring creative solutions to administrative problems. The primary function of the executive assistant is to provide support to Sr. Management and their respective teams This role will be a one-year contract with possibility of extension.Day-to-day responsibilities include the following:

Scheduling

• Manage daily email and calendar activity and coordinate meetings for Executive

• Inform Executive of any adjustments to their calendars

• Manage Executive time efficiently

Client Communication

• Follow up with clients on administrative matters such as meeting coordination and distribution of correspondence on behalf of Executive Agency Communication

• Manage confidential information and communications including internal financials, client communications and employee information discretely and confidentially

• Manage All Staff communications and agency wide communication

General Administrative Tasks

• Assist Executive and their respective teams with various administrative tasks

• Process expense reports on a monthly basis (or as directed)

• Process timesheets on a weekly basis

• Ensure hours have been recorded under appropriate client codes and job numbers where applicable

Qualifications

• 2 year of experience within admin, office or facilitator

• Ability to work in office and remotely as required

• Solid verbal and written communication skills

• Technical proficiency, particularly with Excel, Word and PowerPoint

• Demonstrated critical thinking and problem solving abilities

• Able to work successfully with teams, handling multiple projects and meeting tight deadlines under pressure at times

• Resourceful, creative, self starter

• Friendly, building relationships, customer service focused

• Follow up proactively with prioritization of tasks

• Adaptability to new environments

• Time Management skills

Additional Information

Publicis Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply. If you require a specific accommodation please contact Human Resource

Publicis Groupe