Job Description

Executive Assistant

Trademark Industries Inc. is seeking a candidate to join our team as an Executive Assistant. This role is responsible for providing support to the Vice President.

Trademark Industries is a fast paced exciting work environment and the successful candidate will have strong organization and communication skills.

We are looking for a team player who will be adaptable and able to work within tight deadlines, demonstrating flexibility.

Responsibilities:

Assist with the preparation of standard correspondence.

Monitor, screen, respond to and distribute incoming communications

Answer and manage incoming calls while acting as the point of contact between executives and internal or external colleagues.

Receive and interact with incoming visitors.

Assist with scheduling and coordinating meetings.

Prepare reports

Arrange travel and accommodations for multiple executives

Manage Expenses

Implement company policies

Liaise with internal staff as required

Set up meeting room/lunch and refreshments for meetings as required.

- Manage personal duties as required.

Qualifications:

Excellent time management skills

Excellent knowledge of Microsoft Office including Word, Excel, Outlook and PowerPoint.

Excellent written and oral communication skills with a keen eye for detail.

Very strong typing/transcribing skills - ability to type over 60 WPM and type with dictation.

Ability to organize and prioritize assignments in a fast-paced environment.

Ability to maintain confidentiality.

Professional verbal and written communication skills.

Bilingual is an asset

Requirements

Must have a reliable vehicle with a valid G license.

Must be able to work Sundays and overtime as requested

Job Type: Full-time

Pay: $60,000.00-$70,000.00 per year

Benefits:

Casual dress Company events Dental care Life insurance On-site parking Vision care
Application question(s):

How many words per minute can you type? This role requires a minimum of 80 WPM & will be confirmed via Typing Test

Licence/Certification:

Drivers License & Reliable Vehicle (required)
Work Location: In person