Job Description

Company Overview

Barrantes & Associates Inc.

is a leading provider of services in the social service sector. We take a person-centered, evidence-based, and trauma-informed approach that supports clients both in the community and in residential settings. Our highly experienced team designs and delivers unique, personalized programming to ensure that individuals and families receive support in the way that works best for them.

Our primary focus is to enrich the lives of those we support by helping them achieve their goals and celebrating what makes them unique. Barrantes owns and operates residential group homes in the Kitchener-Waterloo-Cambridge and Guelph areas, and we provide community- and home-based support services throughout southern and central Ontario.

Summary

Barrantes & Associates Inc. is seeking a proactive and highly organized Executive Assistant to support our Chief Operating Officer. This vital position plays a key role in ensuring operational efficiency, enhancing administrative functions, and contributing meaningfully to our mission--empowering individuals in our group homes and across the community.

Key Responsibilities

Administrative & Scheduling Support

-Manage calendars, coordinate meetings, prepare agendas, and record accurate meeting minutes.

-Ensure efficient communication and time management for the COO.

Research & Marketing Insight

-Conduct research on new service areas and emerging trends.

-Analyze market opportunities and competitor data to support strategic planning.

Process Improvement

-Evaluate existing workflows and assist in developing more efficient systems and processes.

Reporting & Documentation

-Prepare polished reports, presentations, and other essential documents for internal and external use.

Budget & Expense Tracking

-Monitor and report on expenses across office, residential, and community programs.

-Assist in budget tracking and prepare mileage summaries for payroll processing.

Communications & Content Creation

-Develop and schedule engaging content for social media.

-Support website updates and various communication initiatives.

Event Coordination

-Support the planning and execution of meetings, staff events, conferences, and team-building activities through the Social Committee.

Confidentiality & Integrity

-Handle sensitive information regarding the organization, clients, and staff with strict confidentiality and professionalism.

General Support

-Take on other tasks and projects as needed to assist the leadership team and overall operations.

Qualifications

-Proven experience in an administrative or executive assistant role.

-Exceptional organizational skills and meticulous attention to detail.

-Strong written and verbal communication skills.

-Proficiency in Microsoft Office Suite, particularly Outlook and Excel.

-Experience with Canva, Monday.com, and Google Workspace is a plus.

-Comfortable managing multiple tasks and priorities in a dynamic environment.

-Demonstrated ability to handle confidential information with care and discretion.

At Barrantes & Associates Inc., we celebrate difference and support individuals, welcome diversity and ability, race and religion (or belief), colour and age, gender identity and/or expression, and any other status of identification or being.

Barrantes & Associates Inc. is proudly an Equal Opportunity Employer.

Job Types: Full-time, Permanent

Pay: $54,000.00-$60,000.00 per year

Benefits:

Dental care Extended health care Life insurance Paid time off Vision care
Work Location: In person