Job Description

The Hiebert Group is a dynamic and growing family of companies known for quality craftsmanship, integrity, and results-driven performance. With operations spanning residential construction, cabinetry, and custom home building, the Hiebert Group prides itself on excellence, teamwork, and a strong commitment to delivering outstanding value to customers and partners alike.

We are seeking a high-performing Executive Assistant to support the CEO and executive leadership team at their Bow Island location. This individual will play a critical role in managing priorities, streamlining operations, and ensuring leadership can focus on strategic initiatives.

Key Responsibilities

Provide executive-level administrative support to the CEO: scheduling, correspondence, briefings, and meeting coordination. Own the calendar--including prioritization, sequencing, and preparation--for meetings, travel, and key deadlines. Prepare and organize business documents, reports, agendas, and board-ready presentations. Track action items and drive timely follow-up on strategic and operational initiatives (own the 'to-done' list). Maintain executive email hygiene (triage, draft replies, flag decisions) and ensure information flow across leaders. Liaise with internal teams and external stakeholders; represent the office of the CEO with professionalism and discretion. Handle confidential information with impeccable judgment and integrity. Support special projects, events, and continuous improvement initiatives as directed by the CEO.

Qualifications & Experience

3-5+ years' experience as an Executive Assistant or Senior Administrator, ideally supporting C?suite leadership. Exceptional written and verbal communication; clear, concise, and professional. Advanced proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint) and comfort with file management and shared drives. Flawless organization: able to manage multiple priorities in a fast-paced environment with accuracy and urgency. Proactive problem solver who anticipates needs, removes obstacles, and creates structure from ambiguity. High integrity and discretion when handling sensitive information and decisions.

Core Competencies

Detail?Oriented: notices the small things that make a big difference; zero?defect mindset. Initiative?Driven: doesn't wait to be told--sees what needs to be done and makes it happen. Results?Focused: sets clear next steps, follows through, and measures outcomes. Communication & Poise: drafts crisp messages; represents leadership with tact and professionalism. Adaptability: stays composed as priorities shift; maintains momentum and clarity.

Cultural Fit

Hardworking, accountable, and team?oriented. Detail?driven excellence and pride in craftsmanship. Continuous improvement and personal growth. Bias for action and driving results.

How to Apply

Please submit your resume and a brief cover letter to share why you're a great fit for The Hiebert Group.

Job Type: Full-time

Benefits:

Dental care Extended health care Vision care
Work Location: In person