Job Description

Executive Assistant to the CEO

Geller's Design|Build|Landscape (https://www.gellerswinnipeg.ca/) & Shelmerdine Garden Center (https://www.shelmerdine.com/about-us/)

(Full-Time, Permanent Position)

Geller's is an award-winning design, build, and maintenance landscape company completing both residential and commercial work. While we specialize in luxury, resort-style residential outdoor spaces, we complete projects of all sizes in both residential and commercial sectors.

Shelmerdine Garden Centre is Manitoba's premier lifestyle center offering a retail store blending the worlds of fashion, housewares, plants, garden and seasonal products. The store and facilities offer an experience often referred to as "my happy place".

We are proud to be family-owned and operated throughout our ownership and management group, creating a work environment that promotes the development of long-term employees by offering continued education industry programs and quarterly company events.

We currently employ a combined staff of 200 at peak operating times, and are committed to growing a vertically integrated business. We are rooted in tradition, yet growing for the future.



Why Join Us?

Comprehensive Benefits: Health, dental benefits and RRSP matching. Career Growth: Opportunities for skill development, training, and tuition reimbursement. Paid Perks: Cell phone, laptop, ipad, clothing allowance, store discounts, paid training, paid travel. Engaging Work Environment: Be part of a dynamic team that values collaboration and professional development. Flexible Work Environment: This role follows the dynamic schedule of the President. Some days, you'll be working side by side, attending meetings, site visits, or events. Other times, you'll have independent tasks that can be completed remotely. Adaptability and responsiveness are key, as no two days will be the same! Meaningful Contribution: Play a key role in executive operations and company events.

Position Overview:

We are currently hiring for an Executive Assistant to the CEO to support executive operations and lead event planning for both Geller's and Shelmerdine offices. This role is perfect for someone who thrives in a fast-paced environment, enjoys juggling multiple tasks with a smile, and brings a creative, can-do attitude to every challenge.

The ideal candidate is not only highly organized, able to handle confidential correspondences, be an excellent communicator, and also has a knack for making things happen with enthusiasm. From assisting with marketing and brand promotion, to handling confidential information with discretion, this person will play a key role in ensuring executive tasks and company events run smoothly--while keeping the energy high!

What You'll Do:

Executive Support:

Manage and coordinate executive calendars, scheduling meetings, appointments, and travel arrangements for the CEO and other staff. Handle confidential correspondence, emails, and reports with discretion and professionalism, reporting directly to the CEO. Prepare presentations, reports, and documents for meetings. Act as a liaison between executives and internal/external stakeholders, ensuring seamless communication. Conduct research and provide insights to support strategic planning and decision-making, reporting to the CEO. Monitor and manage expenses, budgets and invoices related to executive operations. Anticipate the needs of executives and proactively resolve issues before they arise.

Event Planning & Coordination:

Plan, organize and head all company meetings, retail events and staff events with oversight and direction from the Chief of Marketing & People (golf tournament, holiday parties, open houses, client events, staff retreats etc.) for primarily Geller's and coordinate with Shelmerdine events as needed. Oversee/manage on-site event execution to ensure a smooth and successful experience.

Office & Administrative Support:

Oversee administrative functions, ensuring smooth day-to-day office operations within both Geller's and Shelmerdine offices. Manage all office supplies for both offices, maintain organizational systems, and support daily business operations. Assist in HR-related administrative tasks as needed. Pick-ups, drop-offs and deliveries as needed. Other tasks as assigned.

What We're Looking For:

3+ years of experience in executive assistance, event coordination, or a related field. Comfortability working in Canva and entry-level marketing knowledge considered an asset. Strong organizational and time-management skills with the ability to multitask effectively. Excellent written and verbal communication skills. Ability to handle confidential information with professionalism and discretion. Strong problem-solving skills and ability to anticipate executive needs. Proficiency in Microsoft Office Suite, Google Workspace including Gmail, Drive, Docs, Sheets, Slides, Meet, and Calendar, along with administrative tools for managing users and services and other relevant software. Experience with event planning, including logistics A proactive and detail-oriented approach to work. A valid driver's license and personal vehicle.

Work Schedule:

This position would not be your typical Monday to Friday, 8:00 AM - 5:00 PM, although some days may model this timeline. There will be the opportunity for flexible working hours accompanied by occasional evening or weekend hours as required for event execution. Your schedule will vary based upon executive and event hours.

Join a team that values your dedication, rewards your hard work, and invests in your success. Apply today to help drive executive efficiency and create memorable company events!