Job Description

In our journey towards greater diversity, we invite applications from members of equity-seeking communities including racialized and Indigenous persons, women, persons with disabilities, persons of all gender identities, ages and sexual orientations who bring value through their lived experiences.


We strive to provide an inclusive workplace and believe in progressive and barrier-free recruitment for all. If at any time during the application or recruitment process you require additional assistance or an accommodation, please email employment.opportunities@nanaimo.ca and we would be pleased to discuss how best to accommodate your needs.

Executive Assistant to the CAO

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Department:

Legislative Services

Closing Date:

Mar 07, 2025 4:30 PM

Competition Number:

25-32

Job Summary

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The City of Nanaimo is seeking a permanent full-time Executive Assistant to the CAO. Reporting to the Chief Administrative Officer (CAO), the Executive Assistant to the CAO provides a wide range of administrative support to the CAO and Senior Leadership Team, manages the day-to-day operation of the CAO's Office, conducts research and undertakes special projects. The incumbent is required to maintain confidentiality in all matters of a sensitive, political or controversial nature. The Executive Assistant to the CAO exercises considerable independence of action and judgement in organizing work routines and when dealing with officials, department heads, employees and the general public.

Duties and Responsibilities

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Please see the job description PDF below.

Requirements

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Applicants must have a minimum 6-month Office Administration training program from a recognized educational institution and a minimum of 5 years of experience in a senior administrative position. An equivalent combination of education and experience may be considered. Possession of a valid class 5 BC Driver's License is required.

Compensation and Benefits

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This is a permanent full-time exempt position offering 35 hours of work per week, with a salary range of $85,427.33 to $90,880.14 as well as a competitive benefits package.

Comments

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Shortlisted applicants may be required to undergo a criminal record check and/or a verification of their education credentials.


To apply for this opportunity, please submit a resume and cover letter (.docx or PDF file format) to employment.opportunities@nanaimo.ca referencing the specific competition 25-32 by the application deadline.


The City of Nanaimo is an inclusive employer that values diversity and invites applications from all qualified individuals who are legally entitled to work in Canada. We thank all applicants in advance for their interest; however, only those selected for further consideration will be contacted. If shortlisted for the role and need an accommodation within the hiring process, we would be pleased to discuss how best to accommodate your needs.