Job Description

Job Title
Executive Assistant to the AVP, Development & Alumni Relations
Requisition #
998378.8
Job Type
Replacement Term
Union or Employee Group
MRSA
Classification
Position End Date (if applicable)
3/4/2026
Location
MRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)
Posting
About MRU
Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-caliber programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 38 majors. Learn more at .
Mount Royal University is situated on an ancient and storied land that is steeped in ceremony and history that, until recently, was occupied exclusively by people indigenous to this place. With gratitude and reciprocity, Mount Royal acknowledges the relationships to the land and all beings, and the songs, stories and teachings of the Siksika Nation, the Piikani Nation, the Kainai Nation, the xc3x8eethka Stoney Nakoda Nation (consisting of the Chiniki, Bearspaw and Goodstoney Nations), the people of the Tsuut'ina Nation, and the Mxc3xa9tis. Learn more about .
Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.
About the University Advancement Division
Although Mount Royal University's history dates back more than 100 years, our transition from college to university is relatively recent, bringing with it unique and exciting fund development opportunities. We began our last $250 million transformative campaign as a college, but we finished it as a university. The new strategic plan for the University places a priority focus on fundraising, and sets very ambitious targets to triple the total value of scholarships available to students, more than double the size of the endowment portfolio, and increase alumni philanthropy exponentially in the coming years. A new and exciting campus master plan will guide the construction of new facilities on campus for the next 20 years. The Office of University Advancement supports Mount Royal University through Marketing & Communications, Alumni Relations, and Development support.
About the Role
The Executive Assistant to the Associate Vice President, Development & Alumni Relations provides administrative and strategic executive support to the AVP and the Foundation Board of Directors. As the senior administrative employee in Development, this position coordinates general office functions and administrative support.
This is a full-time replacement term position ending April 2026.
Responsibilities
Provide support to the AVP:
Prepare drafts of planning documents, proposals, and presentations
Coordinate registration and travel arrangements for workshops and conferences
Manage mail, correspondence and calendar scheduling, including individual and committee meetings
Process and submit business expenses and corporate P-Card expenses
Assist with planning and organizing Board-related events
Respond to inquiries from donors, University administration and Board of Directors
Liaise with the President's office, and the Office of the Vice President Advancement, providing information and support
Coordinate general office operations and staff events, and liaise with University Advancement administrative staff on matters relating to office logistics
Facilitate HR-related processes including new employee requirements, and interview facilitation, candidate follow up and other duties as assigned
Update organizational charts, phone lists and Development Department procedures
Input Banner updates for board members and other external contacts
Act as Assistant to the MRU Foundation Board of Directors:
Serve as point of contact for the Board of Directors, managing communications to the Board on behalf of Development and the University
Schedule Board, Committee and Annual General Meetings and make all logistical arrangements
Assist with agenda development and compile and distribute packages for Board meetings
Record and distribute the minutes of Board meetings
Maintain, prepare and update Board lists, manuals and materials and circulate as appropriate
Support Board committees as required, and attend Governance Committee and Finance Committee meetings and record and distribute meeting minutes
Other Duties:
Prepare and submit corporate documents to the government such as the Alberta Annual Return and the annual renewal of The Foundation's Charitable license
Assist Donor Relations officers when required with donor events and correspondence
Participate in the development of policy and procedures for Foundations operations
Back up Fund Development assistant and assistant to the Vice President-Advancement if needed
Assist with invites, registration, RSVP's and after event follow up
Qualifications
Bachelor degree or equivalent
5 - 8 years of office administration experience, including:
Written and financials skills, and
Ability to deal with frequent interaction with colleagues and external individuals and organizations
Highly skilled with Microsoft Office, Google Suite and Raiser's Edge
Experience with Board management would be an asset
What We Offer
Talented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.
At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.
Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days, and a free membership in our fully equipped recreation centre.
Our campus offers the convenience of a medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees, and the public.
Salary: $49,774.00 - $55,982.00 per annum
Closing Date: Open until suitable candidate found
Initial review of documents will start on January 6th, 2025
A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).
If you require accommodation to participate in the recruitment process, please notify erecruiter@mtroyal.ca and we will work together on your accommodation request.
We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. We encourage all qualified candidates to apply; however, Canadian citizens, permanent residents and others currently legally eligible to work in Canada will be given priority. Recent Mount Royal graduates who are foreign nationals may be eligible to work on campus. For more information, please refer to the Citizenship and Immigration Canada website under Post-Graduation Employment at http://www.cic.gc.ca/english/study/index.asp.