Job Description

Job TitleExecutive Assistant to the AVP, Development & Alumni RelationsRequisition #998378.8Job TypeReplacement TermUnion or Employee GroupMRSAClassificationPosition End Date (if applicable)3/4/2026LocationMRU Main Campus - Calgary, AB T3E 6K6 CA (Primary)PostingAbout MRUFounded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-caliber programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. Currently, more than 15,000 credit students choose from 14 bachelor degrees and 38 majors. Learn more at .Mount Royal University is situated on an ancient and storied land that is steeped in ceremony and history that, until recently, was occupied exclusively by people indigenous to this place. With gratitude and reciprocity, Mount Royal acknowledges the relationships to the land and all beings, and the songs, stories and teachings of the Siksika Nation, the Piikani Nation, the Kainai Nation, the xc3x8eethka Stoney Nakoda Nation (consisting of the Chiniki, Bearspaw and Goodstoney Nations), the people of the Tsuut'ina Nation, and the Mxc3xa9tis. Learn more about .Mount Royal University is committed to removing barriers and fostering the inclusion of voices that have been historically underrepresented or discouraged in our society. In support of our belief that diversity in our faculty and staff enriches the work, learning and research experiences for the entire campus community, we strongly encourage members of the designated groups (women, Indigenous Peoples, persons with disabilities, members of visible minorities, and diverse sexual orientation and gender identities) to apply and self-identify.About the University Advancement DivisionAlthough Mount Royal University's history dates back more than 100 years, our transition from college to university is relatively recent, bringing with it unique and exciting fund development opportunities. We began our last $250 million transformative campaign as a college, but we finished it as a university. The new strategic plan for the University places a priority focus on fundraising, and sets very ambitious targets to triple the total value of scholarships available to students, more than double the size of the endowment portfolio, and increase alumni philanthropy exponentially in the coming years. A new and exciting campus master plan will guide the construction of new facilities on campus for the next 20 years. The Office of University Advancement supports Mount Royal University through Marketing & Communications, Alumni Relations, and Development support.About the RoleThe Executive Assistant to the Associate Vice President, Development & Alumni Relations provides administrative and strategic executive support to the AVP and the Foundation Board of Directors. As the senior administrative employee in Development, this position coordinates general office functions and administrative support.This is a full-time replacement term position ending April 2026.ResponsibilitiesProvide support to the AVP:Prepare drafts of planning documents, proposals, and presentationsCoordinate registration and travel arrangements for workshops and conferencesManage mail, correspondence and calendar scheduling, including individual and committee meetingsProcess and submit business expenses and corporate P-Card expensesAssist with planning and organizing Board-related eventsRespond to inquiries from donors, University administration and Board of DirectorsLiaise with the President's office, and the Office of the Vice President Advancement, providing information and supportCoordinate general office operations and staff events, and liaise with University Advancement administrative staff on matters relating to office logisticsFacilitate HR-related processes including new employee requirements, and interview facilitation, candidate follow up and other duties as assignedUpdate organizational charts, phone lists and Development Department proceduresInput Banner updates for board members and other external contactsAct as Assistant to the MRU Foundation Board of Directors:Serve as point of contact for the Board of Directors, managing communications to the Board on behalf of Development and the UniversitySchedule Board, Committee and Annual General Meetings and make all logistical arrangementsAssist with agenda development and compile and distribute packages for Board meetingsRecord and distribute the minutes of Board meetingsMaintain, prepare and update Board lists, manuals and materials and circulate as appropriateSupport Board committees as required, and attend Governance Committee and Finance Committee meetings and record and distribute meeting minutesOther Duties:Prepare and submit corporate documents to the government such as the Alberta Annual Return and the annual renewal of The Foundation's Charitable licenseAssist Donor Relations officers when required with donor events and correspondenceParticipate in the development of policy and procedures for Foundations operationsBack up Fund Development assistant and assistant to the Vice President-Advancement if neededAssist with invites, registration, RSVP's and after event follow upQualificationsBachelor degree or equivalent5 - 8 years of office administration experience, including:Written and financials skills, andAbility to deal with frequent interaction with colleagues and external individuals and organizationsHighly skilled with Microsoft Office, Google Suite and Raiser's EdgeExperience with Board management would be an assetWhat We OfferTalented and committed employees are the driving force behind student success. We strive to be an employer of choice among Canadian post-secondary institutions.At Mount Royal University, we recognize that people are a combination of many intersecting identities; we work to cultivate an environment that welcomes the whole person, and harnesses the strength that is available in our diversity, creating a rich and inclusive workplace.Investing in the learning and development of our employees benefits the individual and the University. A variety of services, resources and programs encourage a healthy, productive workplace. Mount Royal University offers a competitive total compensation package including health and dental benefits, pension, health and personal spending accounts, paid vacation, winter holiday closure, personal days, and a free membership in our fully equipped recreation centre.Our campus offers the convenience of a medical clinic, dentist and pharmacy, as well as a variety of wellness services such as physiotherapists and massage therapists. Campus Recreation offers many activities, including personal training, climbing, aquatics, sports and certifications for students, employees, and the public.Salary: $49,774.00 - $55,982.00 per annumClosing Date: Open until suitable candidate foundInitial review of documents will start on January 6th, 2025A cover letter and resume should be submitted in one .pdf document. Please title your .pdf document as follows: [Last Name], [Requisition Number], [Document Title].pdf (ex. Smith, 999999, CV.pdf).If you require accommodation to participate in the recruitment process, please notify erecruiter@mtroyal.ca and we will work together on your accommodation request.We thank all applicants for their interest. Only applicants selected for an interview will be contacted. After the close date, you can check on the status of your application through your Career Centre. New career opportunities arise frequently and are posted as they become available. Please check back often to view our latest postings on our Career Opportunities page. We encourage all qualified candidates to apply; however, Canadian citizens, permanent residents and others currently legally eligible to work in Canada will be given priority. Recent Mount Royal graduates who are foreign nationals may be eligible to work on campus. For more information, please refer to the Citizenship and Immigration Canada website under Post-Graduation Employment at http://www.cic.gc.ca/english/study/index.asp.

Mount Royal University