Job Description

MetCap Living Management Inc. is one of the largest private third-party property managers specializing in multi-residential property management. We are a growth orientated company with our head office located in Toronto, Ontario and property operations in British Columbia, Ontario, Quebec, Nova Scotia and New Brunswick.MetCap Living Management Inc. has an immediate opening for an Executive Assistant/Office ManagerThe Executive Assistant/Office Manager will be responsible for providing comprehensive, confidential and professional level administrative support to the both the President/CEO and the CFO and Head Office in a demanding work environment.Accountabilities

• Scheduling and calendar management: manage President and CFO\xe2\x80\x99s busy schedules; arrange site tours for president and contractors; coordinate client and internal meetings;
• Screening and directing calls for President/CEO and CFO;
• Maintaining and editing documents: manage President\xe2\x80\x99s files; coordinate with commercial brokers and lawyers for drafting commercial leasing documents; edit and maintain corporate policies and forms;
• Track monthly financial reports; update reporting schedules;
• Manage employee vacation schedule; file expense reports;
• Travel arrangements: arrange flights, hotels and car rental for company staff and tenants; manage assigned corporate credit cards; etc.
• Registering company staff for events and conferences
• Organizing leasing reports and distributing to clients and executives on a weekly basis
• Manage vendors for corporate office (ie office cleaner, shredding company, postage machine etc.)
• Monitoring and maintaining office supplies inventory
• Manage company offsite storage and file retention
• Formatting information for internal and external communication \xe2\x80\x93 memos, emails, presentations, reports
• Taking minutes during meetings
• Other tasks assigned from time to time:

Qualifications

• 3+ years progressive experience in an administrative role
• Proficient in Word, Excel, PowerPoint
• Exemplary level of tact, discretion and confidentiality
• Self-starter with a \xe2\x80\x9ccan-do\xe2\x80\x9d attitude
• Superior cooperation and teamwork skills and ability to work collaboratively to accomplish common goals
• Detail oriented and highly organized
• Experience with event and conference coordination and travel arrangements
• Excellent customer service skills

MetCap would like to thank all candidates for their interest in this opportunity. Due to the volume of resumes we receive we may only be able to respond directly to those candidates being selected for an interview. No agencies please.MetCap Living Management Inc. is committed to accommodating applicants\xe2\x80\x99 needs in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and under the Ontario Human Rights Code throughout the selection process. If you require a disability\xe2\x80\x93related accommodation to participate in the recruitment process, please email us.Job Types: Full-time, PermanentPowered by JazzHR

MetCap Living