Job Description

Overview

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional administrative skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a professional demeanor, excellent communication skills, and the capability to maintain confidentiality while handling sensitive information.

Duties

Manage executive schedules using Microsoft Outlook Calendar, ensuring efficient time management and organization. Provide exceptional customer service by acting as the first point of contact for clients and stakeholders. Perform bookkeeping tasks, including data entry and maintaining financial records using QuickBooks. Assist with clerical duties such as filing, proofreading documents, and preparing reports. Handle phone etiquette professionally while managing multi-line phone systems. Organize meetings and prepare necessary materials, ensuring all logistics are in place. Maintain office supplies inventory and coordinate with vendors for procurement. Utilize Google Workspace for collaboration on documents and presentations. Support front desk operations as needed, ensuring a welcoming environment for visitors.

Requirements

Proven experience in an administrative role with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Familiarity with QuickBooks for bookkeeping purposes is preferred. Excellent typing skills with attention to detail for accurate data entry. Strong clerical experience including filing systems and document management. Effective communication skills with a focus on phone etiquette when interacting with clients. Ability to handle confidential information discreetly and professionally. A proactive approach to problem-solving with strong multitasking capabilities. Previous experience in an office environment is highly desirable. If you are a motivated individual looking to contribute to a dynamic team while developing your career in administrative support, we encourage you to apply for this exciting opportunity.
Job Type: Full-time

Pay: $42,980.38-$65,000.00 per year

Work Location: In person