Executive Assistant To General Legal Counsel
Kelowna, BC, Canada
Job Description
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Located within the traditional unceded territory of the syilx people, Westbank First Nation is a progressive and prosperous self-governing First Nation. The Okanagan Valley truly has it all, including a great climate, stunning scenery, world-class ski resorts, golf courses, wineries and beaches. Westbank First Nation values diversity and we are committed to creating a healthy, strong and vibrant community through programs and services that promote physical, mental, emotional and spiritual well-being and healing. Come join our team and become part of an innovative and rewarding place to work. POSITION SUMMARY The Executive Assistant to the General Legal Counsel provides a high level of administrative support such as, conducting legal research, sending correspondence, drafting various reports, scheduling of meetings, overseeing special projects and events and preparation of presentations. This position interfaces with other WFN Departments, external law firms and partners on a regular basis and acts as a point of contact for the General Legal Counsel when they are unavailable. EDUCATION/EXPERIENCE
- Legal Assistant, Paralegal, or Local Government Administration Certificate required
- Minimum of 4 years of progressively more responsible experience as a Senior Executive Assistant/Legal Assistant preferred
- Experience working within an indigenous government setting considered an asset
- Equivalent combination of education, training and experience may be considered
- Criminal Record Check with results acceptable to WFN
- Maintains a high level of confidentiality and uses discretion on all matters relating to the affairs of the Westbank First Nation
- Proactively manages the General Legal Counsel\xe2\x80\x99s calendar and activities, including scheduling internal/external meetings and events; closely monitoring calendar for meeting planning, availability, and to ensure the General Legal Counsel has the necessary information to be prepared for meetings
- Performs accurate legal research and analysis, including due diligence activities covering information (online and document) searches and compilation of required documents
- Coordinates the preparation of the department annual workplan, ensuring regular monitoring, and updates the progress to ensure desired results are achieved
- Drafts/prepares, edits, reviews and distributes various letters and documents
- Coordinates the tracking, follow up and reporting of Council Action Directives
- Shares correspondence and invitations with departments and external parties
- Assists with travel arrangements, including booking of flights, accommodations, the preparation of travel expense forms and reimbursement claims, as required
- Takes the lead in working with other staff for the co-ordination of staff functions
- Processes legal A/P Vouchers & Purchase Orders and reconciles P-card/credit card statements for payment in a timely manner
- Reviews and distributes communications between the General Legal Counsel office and the WFN Membership, Chief and Council, the Director of Operations, Senior Managers, other staff and outside Agencies
- Ensures accurate and detailed records management of the General Legal Counsel files
- Performs all duties and responsibilities in accordance with the Westbank First Nation policies, standards and procedures, and as directed by the General Legal Counsel
- Ability to manage highly confidential situations and materials, while exercising discretion and displaying a high level of professionalism at all times
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access, PowerPoint) and Adobe Acrobat (DC/Pro)
- Ability to draft and prepare letters, documentation, reports, presentations and memoranda in a professional, timely manner
- Excellent written and verbal communications skills (i.e. friendly, personable and professional)
- Exceptional attention to detail skills (i.e. spelling, grammar, punctuation and consistency in writing)
- Strong research and professional writing skills
- Strong organizational and problem-solving skills, ability to set priorities and work independently as well as within a team
- Strong computer skills including the ability to set meetings and manage a high volume of emails in Outlook
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Job Detail
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Job IdJD2143930
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IndustryNot mentioned
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Total Positions1
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Job Type:Full Time
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Salary:Not mentioned
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Employment StatusPermanent
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Job LocationKelowna, BC, Canada
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EducationNot mentioned