Job Description

Reports to: Executive Vice President, Operations

Responsibilities:

• Calendar ownership, expenses + travel management and record keeping, as required.
• Event planning and coordination for small executive groups as well as for larger conference-style gatherings
• Compilation of information from known sources, as directed by the EVP
• Research of new information, record keeping and ongoing database maintenance (no advance financial skills required)
• Compilation of presentation materials and preparation of presentations, memos, emails and reports to a wide range of stakeholders for delivery by the EVP
• Active participation in workshops, industry events and seminars and preparation of summary materials for presentation to EVP
• Close interaction and relationship building/maintenance within the Operations group
• Close collaboration with other departments and participation in cross-departmental meetings, discovery sessions and other events
• Help manage the EVPs day-to-day routine in an effective and efficient manner
• Assist EVP with the administrative management of the Operations department in a time sensitive and diligent manner.
• Manage and supervise projects as assigned by the EVP
• Coordinate various department processes
• Errands + initiatives, as required

• 5+ years of experience as an executive assistant to senior level executive or other relevant administrative support experience
• Advanced Microsoft Office skills, including comfort working with Excel (advance analysis is not required)
• Outgoing and positive disposition that is complemented by a \xe2\x80\x9ccan-do\xe2\x80\x9d attitude
• Outstanding verbal & written communication skills
• Analytical and curious personality
• Desire to expand knowledge and exposure to corporate real estate management
• Highly discreet with an even temperament
• Experience in real estate is an asset
• Higher education is an asset

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